Executive Assistant

Company Description

PermCap Investment Office is a $4.0 billion multi-family office and endowment manager founded in 2011. The firm serves families, institutions, and faith-based organizations with a long-term investment approach. PermCap employs 15 full-time professionals with offices in New York City and Charleston, South Carolina.

Our work includes supporting a diverse range of clients, including organizations whose missions are rooted in values-based and faith-informed objectives.

Role Description

This is a full-time, on-site role located at our New York, NY office for an Executive Assistant / Office Manager.

The role involves providing executive administrative support, managing calendars, organizing meetings, preparing expense reports, and facilitating day-to-day office operations. The position also includes supporting executives with effective communication and ensuring efficient administrative assistance to promote an organized and professional work environment. The position requires exceptional organization, discretion, and responsiveness. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

Executive Administrative Support

· Provide high-level executive support to firm partners, including managing complex calendars, scheduling, and communications across multiple priorities and time zones

· Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute changes

· Handle sensitive information and executive communications with a high degree of speed, discretion and professionalism

Office Management & Operations

· Serve as primary point of contact for day-to-day NYC office operations

· Oversee vendor relationships, including sourcing, onboarding, relationship management, issue resolution, and billing

· Ensure a well-run, welcoming, and efficient office environment for team members and visitors

· Coordinate office logistics, supplies, and facilities needs

Client & Stakeholder Support

· Assist with logistics and coordination related to meetings, events, and engagements involving institutional, nonprofit, and faith-based organizations

· Engage respectfully and professionally with a diverse set of clients and partners, including those with faith-based missions

Qualifications

· 10 years of experience supporting senior executives in a fast-paced professional environment (finance, investment, professional services, or similar preferred)

· Demonstrated ability to manage complex calendars, scheduling, and travel logistics for a stakeholder

· Experience overseeing office operations and vendor management

· Strong organizational skills with the ability to manage competing priorities and adapt quickly

· Excellent written and verbal communication skills

· High degree of discretion and sound judgment

· Comfort working with organizations that have mission-driven or values-based objectives

· Notary Public certification preferred, or willingness to obtain certification upon hire