Legal Support Specialist (Life Sciences)

Position Description

The Legal Support Specialist (Life Sciences) will provide administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:

Key Responsibilities

• Prepare and revise documents to support timekeepers, including DocuSign documents, drafts, redlining, proofreading, and revisions based on oral instruction

• Create and maintain files, including electronic files

• Prepare new business forms, including conflict sheets, engagement letters, and waiver letters for new and existing clients

• Maintain attorney calendars, including scheduling and coordinating virtual and in-person client and internal meetings while proactively resolving scheduling conflicts

• Prepare and process invoices, expense reports, check requests, travel reimbursements, and related administrative requests

• Enter time daily and maintain appropriate records

• Review, distribute, and process prebills

• Perform audit letter processes

• Perform legal research as requested

• Maintain CLE credits and bar admissions/renewals

• Make travel arrangements while adhering to firm travel policies

• Coordinate messenger services, large-scale mailings, and copy projects

• Copy and print documents as needed

• Utilize CRM tools to support business development efforts

• Maintain professional relationships with attorneys, team members, clients, and other firm personnel

• Assist other timekeepers and team members as needed

• Work with, delegate to, and provide mentorship to support staff as appropriate

• Keep abreast of software and procedural changes

• Participate in technology and workflow enhancement initiatives

• Perform other duties as assigned

Qualifications

Required:

• Minimum of 4 years of administrative support experience within a law firm or legal department, preferably supporting a corporate or business practice

• Strong proficiency with Microsoft Office and legal technology applications

• Ability to work overtime as needed

Preferred:

• Ability to navigate and interpret legal procedures and terminology effectively

• Bachelor's degree or business college certificate

Competencies

• Ability to complete tasks independently in a fast-paced environment while supporting multiple timekeepers

• Strong organizational and prioritization skills with the ability to consistently meet deadlines

• Ability to delegate work effectively when necessary

• Demonstrated initiative, diplomacy, and tact

• Excellent attention to detail, proofreading, written communication, and verbal communication skills

• Professional and client-service-oriented demeanor

• Reliable, committed, organized, and punctual

Compensation

Legal Support Assistant: $68,250 – $75,075 annually

Legal Support Specialist: $75,075 – $91,650 annually

Senior Legal Support Specialist: $92,625 – $114,075 annually

Final compensation will be dependent upon experience, qualifications, and overall skill set.

Benefits

The firm offers a comprehensive benefits package, including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, parental support benefits, parental leave, and fertility benefits.

Employees receive 20 days of Paid Time Off (PTO) annually, in addition to 10 paid holidays per year