Billing & Receivables Analyst

PERIKIN Enterprises delivers advanced engineering and professional services in support of critical government and national security missions. Our teams provide technical, programmatic, and management solutions across federal agencies and defense customers.

We are committed to excellence, integrity, disciplined execution, and mission-focused performance.

PERIKIN is seeking a detail-oriented and disciplined Billing & Receivables Analyst to support the financial operations of the organization through accurate invoicing, receivable management, financial reconciliations, and disciplined accounting documentation.

Place of performance is in Tullahoma, TN with a hybrid schedule. 

Position Summary:

The Billing & Receivables Analyst supports the company’s financial operations through accurate invoice preparation, receivable tracking, payment reconciliation, and financial documentation.

This role works closely with program managers, departmental leadership, and finance personnel to ensure invoices are submitted accurately, payments are properly recorded, and financial records remain audit-ready. The position also supports balance sheet reconciliation and procure-to-pay administrative processes in accordance with internal controls and company policy.

The Billing & Receivables Analyst ensures financial accuracy, disciplined documentation, and adherence to accounting procedures and contractual requirements.

The position works directly with the Accounting Transactions Supervisor (ATS) with escalation to the Chief Financial Officer (CFO) as required and other management as needed.

Key Responsibilities:

1. Accounts Receivable & Billing Operations

• Prepare and submit customer invoices in accordance with contractual terms and billing schedules.

• Support billing activities for cost-reimbursable, time-and-materials, and fixed-price contracts.

• Ensure billing accuracy through validation of labor, expenses, subcontractor costs, and contract requirements.

• Maintain invoice documentation and supporting records in accordance with company and regulatory requirements.

• Monitor invoice submission status and coordinate with program teams to resolve billing discrepancies.

2. Payment Tracking & Receivable Management

• Track incoming payments and apply receipts accurately within accounting systems.

• Reconcile payments against outstanding invoices and investigate discrepancies.

• Maintain and monitor accounts receivable aging reports.

• Communicate with customers regarding outstanding invoices and payment status.

• Support collection efforts and escalate aging receivables when necessary.

3. Balance Sheet Reconciliations and Financial Controls

• Prepare monthly balance sheet reconciliations, including cash accounts.

• Utilize ATS-prepared operational bank reconciliations as inputs to reconciliation processes.

• Investigate and resolve reconciling items in a timely manner.

• Prepare adjusting journal entries as required to support reconciliation accuracy.

• Escalate unusual, aged, or non-routine financial items to the ATS/CFO for review.

4. Invoice Processing and Workflow Administration

• Receive vendor invoices via email, mail, or vendor portals.

• Upload and route invoices within JAMIS to ensure workflow visibility.

• Ensure invoices are legible, complete, and associated with the correct vendor.

• Apply preliminary job, project, and general ledger (GL) coding based on approved coding matrices, prior invoices, or departmental guidance.

• Route invoices to the appropriate departmental manager for approval of business purpose and allocability.

• Ensure departmental approval is obtained and documented prior to submission to the Accounting Transactions Supervisor (ATS).

5. Internal Control and Procure-to-Pay Compliance

In accordance with the Procure-to-Pay (P2P) Governance Manual & Policy, this role operates within defined financial control boundaries:

• Do not approve payments or release payments.

• Do not modify vendor master data or banking information.

• Escalate incomplete, duplicate, unclear, or suspicious invoices to the departmental manager or ATS.

• Operate under direct ATS oversight, with coding and routing subject to review and correction.

6. Departmental Coordination and Documentation Support

• Coordinate with requesting employees and departments to ensure invoices reflect valid business needs.

• Confirm alignment of expenses with company or contract objectives.

• Ensure appropriate business purpose and funding information is documented.

• Confirm receipt and acceptance of goods or services when applicable.

• Support resolution of disputes related to quality, quantity, or scope of services.

• Maintain documentation supporting financial transactions and approvals.

Qualifications & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.

• Minimum 2–4 years of experience in accounts receivable, billing, or accounting operations.

• Experience supporting government contracting or regulated financial environments highly desired.

• Experience working with financial reconciliations, invoice processing workflows, and accounting documentation.

• Demonstrated ability to manage multiple tasks and priorities

• Strong organizational and communication skills

• Experience working in government contracting or regulated environments

• Proficiency with Microsoft Office Suite, specifically Microsoft Excel

Highly Desired Experience:

• Government contract billing (Cost Plus, T&M, Fixed Price)

• GovCon accounting systems

• Wide Area Workflow (WAWF), IPP, or other federal invoicing portals

• Balance sheet reconciliation and financial close support

• Accounting workflow tools 

• Audit support and documentation management

Core Competencies:

• Financial accuracy and analytical discipline

• Strong attention to detail

• Structured documentation practices

• Organizational and workflow management

• Clear written and oral communication

• Accountability and professional integrity

• Internal control awareness

• Time and priority management

Physical Requirements:

• May be required to sit for prolonged periods of time as required by job duties.

• Work in a safe and professional manner while adhering to all regulatory requirements.

• Read, hear, speak, and see with no restrictions, as required by job duties.

• Comprehend and adhere to staff directions and/or safety instructions with no restrictions.

• Effectively communicate in Business English language.

• Ability to pass a pre-employment background check.

• Compliance with PERIKIN’s drug testing policy.

• Travel is not typically required but may occur occasionally for training or company meetings.

Benefits:

PERIKIN offers a comprehensive benefits program including:

Additional Information:

PERIKIN Enterprises, LLC is an established international engineering and professional services firm dedicated to supporting national defense and critical government missions. Since 2010, PERIKIN has delivered high-value solutions in infrastructure, engineering, program management, environmental services, and advanced technology development.

PERIKIN operates primarily within the federal contracting environment, supporting agencies such as the Department of Defense, U.S. Army Corps of Engineers, Department of Energy, and the National Nuclear Security Administration. Our headquarters is in Tullahoma, TN, with additional offices in Albuquerque, Texas, Washington, D.C., and Ohio.

We believe that teamwork, integrity, and professional development are essential to success. PERIKIN is committed to providing our employees with the resources, training, compensation, and support necessary to excel.

Drug-free Workplace:

PERIKIN maintains a drug-free workplace and complies with all DoD and DOE regulations. Pre-employment drug screening and a comprehensive background check—including verification of references, credit history, law enforcement records, and employment/education history—are required. Successful completion of all screenings is mandatory for job consideration.

Equal Opportunity Employer:

PERIKIN Enterprises, LLC is an Equal Opportunity Employer committed to diversity and inclusion. We prohibit discrimination or harassment based on any protected characteristic under applicable federal, state, or local law. All employment decisions are based on qualifications, merit, and organizational need.

Pay Transparency Statement:

PERIKIN will not discharge or discriminate against employees or applicants for discussing or disclosing their pay or the pay of others. For more information, visit the OFCCP Pay Transparency website:
https://www.dol.gov/agencies/ofccp/faqs/pay-transparency