Human Resources Coordinator

POSITION SUMMARY

The Human Resources Coordinator is primarily responsible for providing support to the Human Resources Department for all activities including but not limited to: administrative task, recruitment, benefits, compensation and employee activities. The ideal Coordinator is organized, flexible and detail oriented. A bachelor’s degree in human resources management or related discipline preferred. In addition, 1 years of administrative experience and knowledge of human resources management principles and concepts is required. Previous experience in a human resources setting preferred.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential function and basic duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and basic duties.

Essential Functions Statement(s) 

• Provide administrative support to the Human Resources Department with a wide range of human resources needs.
• Field and properly channel employee and manager questions.
• Provide timely professional support to employees and managers regarding policies/procedures, FMLA, short-term/long-term disability benefits, unemployment and other company benefits.
• Perform HRIS data entry transactions such as promotions, transfers, leaves of absences and other related employee changes.
• Support various staffing, recruiting and new hire on-boarding activities.
• Oversee and/or assist in the coordination of all employee activities and events.
• Prepare and maintain employee files, assuring accuracy, compliance and confidentiality.
• Positively represent and perform in a manner consistent with the Company’s operating principles and values.
• Develop and maintain positive working relationships with other team members within the department and throughout the organization. 
• Any other responsibilities deemed essential.
• Regular and prompt attendance at work is a primary function and requirement of this position.

POSITION QUALIFICATIONS

Competency Statement(s) 

• Accountability – Acceptance of responsibility resulting in anticipation / prevention and problem-solving, which includes identifying problems and issues of varying complexities and finding effective solutions within few guidelines, inside and outside one's job, department or organization.
• Attention to Detail – Taking responsibility for a thorough and detailed method of working.
• Communication – Actively attend to, convey, and understand the comments and questions of others; shaping and expressing ideas and information with others using the spoken word, as well as expressing ideas and opinions clearly in properly structured, well organized and grammatically correct reports or documents, utilizing language and terminology that is understandable for the reader.
• Computer Literacy – Effective and efficient use of computers in the working environment.
• Customer Focus – Knowing the internal and external customers' business needs and acting accordingly; anticipating customer needs; giving high priority to service and customer satisfaction.
• Detail Oriented – Pay attention to the minute details of a project or task.
• Diversity Oriented – Work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical / Integrity – Demonstrate conduct conforming to a set of values and accepted standards; be truthful and be seen as credible in the workplace.
• Initiative – Spotting opportunities within your own circle of influence, anticipating on threats and acting on them; self-starting rather than waiting passively until the situation demands action.
• Interpersonal – Get along well with a variety of personalities and individuals; showing consideration for and maintaining good relations with others; acting calmly under stress and strain, and not being hasty or impetuous.
• Motivation – Inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Organized – Being organized or following a systematic method of performing a task.
• Reliability – The trait of being dependable and trustworthy, which includes being at work during your scheduled times, arriving on-time and ready to perform job functions, and demonstrating accuracy with regards to assigned tasks.
• Safety and Security – Supports and complies with safety and security requirements.
• Time Management – Utilize the available time to organize, follow a systematic method of performing a task and complete work within given deadlines.
• Tolerance – Work successfully with a variety of people without making judgments.

Education

• High School Graduate or General Education Degree (GED); or
• Bachelor degree in human resources management or related discipline preferred.

Experience

• One plus years of administrative experience; and
• Previous experience in a human resources setting preferred; and
• Knowledge of human resources management principles and concepts.

Computer Skills

• Computer literate in a Microsoft Windows environment with the ability to learn new software and application.
• Intermediate level of experience using Microsoft Excel. Must have the ability to perform functions such as creating a spreadsheet, formatting a spreadsheet, using the formula bar to perform various functions, importing/exporting documents, and calculating numbers. 
• Intermediate level of experience using Microsoft Outlook. Must have the ability to perform functions such as composing, sending, forwarding and replying to incoming e-mail, attaching computerized files, and utilizing calendar and task reminders. 
• Intermediate level of experience using Microsoft Word. Must have the ability to perform functions such as composing, editing, naming and saving documents, formatting text, and printing. 
• PowerPoint – Basic level. Must have the ability to perform functions such as creating presentations, adding new slides, saving a presentation, and previewing a presentation.
• Internet Explorer or other web browsers – Basic level. Must have the ability to perform functions such as navigating through websites via hyperlinks and searching websites using various search engines and boomerang searches.  
• Accurate 10-Key by touch, alphanumeric.
• Accurate typing skills, approximately 30 words per minute. 
• General knowledge of how to use a calculator, scanner, copy machine, fax machine, printer, telephone and various standard office equipment. 

Certificates & Licenses 

• None

Other Requirements 

• Must be able to maintain a high level of confidentiality.
• Neat and professional appearance and demeanor.

• Proficient in intermediate mathematical skills such as adding, subtracting, dividing, multiplying, and calculation of fractions, percentages, ratio, and measurements. 
• Primary language used to perform this job is English.

PHYSICAL DEMANDS

Other Physical Requirements 

• Vision (Near) 

WORK ENVIRONMENT

• Inside, air conditioned and heated office environment. 
• Occasionally exposed to moderate noise levels as the work area is arranged in a cubical and/or open office environment with surrounding co-workers speaking to others. 

DISCLOSURE

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.