What are the responsibilities and job description for the Assistant Property Manager position at Peregrine Property Management?
Summary / Objective
We are seeking an organized and customer-focused Assistant Property Manager to support the daily operations of a portfolio of commercial, apartment, and condominium properties throughout Rhode Island. This role serves as a primary point of contact for tenants and vendors while working collaboratively with the Property Manager, Finance & Accounting, and Facilities teams to ensure properties are well-maintained and operating efficiently.
We are seeking an organized and customer-focused Assistant Property Manager to support the daily operations of a portfolio of commercial, apartment, and condominium properties throughout Rhode Island. This role serves as a primary point of contact for tenants and vendors while working collaboratively with the Property Manager, Finance & Accounting, and Facilities teams to ensure properties are well-maintained and operating efficiently.
Essential Functions
- Respond to tenant inquiries, requests, and concerns in a timely and professional manner
- Support Property Manager with daily operational activities for assigned properties
- Conduct property inspections and document maintenance needs
- Coordinate maintenance and repair work orders with vendors and facilities team
- Process lease renewals
- Support rent collection efforts and follow up on delinquent accounts
- Conduct move-out inspections
- Serve as primary contact for Housing Authority relationships, including voucher program coordination, tenant certifications and recertifications, inspection scheduling, and compliance with Housing Authority requirements
- Maintain accurate property files, records, and documentation
- Coordinate vendor services and obtain bids for maintenance projects
- Support budget preparation and monitor property expenses
- Schedule and attend property meetings and events
- Support the enforcement of lease terms and property rules and regulations
- Respond to emergency situations and coordinate appropriate responses
- Prepare reports and correspondence as needed
- Ensure compliance with fair housing laws and safety regulations
- Perform administrative duties including filing, data entry, and scheduling
- Maintain positive relationships with residents and tenants
Qualifications & Competencies
- Associate's or Bachelor's degree in Business, Real Estate, or related field; or equivalent work experience
- 1-3 years of property management experience or related customer service experience
- Strong customer service orientation and interpersonal skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite and property management software
- Strong organizational and multitasking abilities
- Problem-solving skills and ability to handle challenging situations
- Valid driver's license and reliable transportation
- Ability to work flexible hours including occasional evenings and weekends
- Basic knowledge of building systems and maintenance
- Experience with commercial and/or residential property management (preferred)
- Knowledge of New England landlord-tenant laws (preferred)
- CPM, ARM, or other property management certification, or willingness to obtain (preferred)
- Experience with Yardi, AppFolio, or similar property management systems (preferred)
- Bilingual capabilities (preferred)
- Ability to thrive in a collaborative, team-oriented environment
- High standards of ethical conduct and professionalism
Why Join Us?
- Opportunity to join one of the fastest-growing companies in Rhode Island
- Excellent potential for career advancement
- Competitive compensation and benefits package
Benefits & Perks
- Medical and dental insurance plans
- 401(k) retirement plan with company match
- Wellness and fitness reimbursement
- Professional development opportunities
- Summer Fridays
- And many more!
Full-Time • On-Site • $60,000–$65,000 Annually
Equal Opportunity Employer
Peregrine Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Peregrine Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary : $60,000 - $65,000