HSE Coordinator II

Description

The HSE Coordinator II is responsible for coordinating and administering Percheron's Drug & Alcohol (D&A) compliance program, ensuring regulatory adherence across all applicable federal, state, and client-specific requirements. This role serves as the operational backbone of Percheron's D&A program while providing broader support across health, safety, and environmental administrative functions.

This position requires a detail-oriented professional with working knowledge of DOT/FMCSA and non-DOT drug and alcohol testing regulations, consortium and MIS/DAMIS reporting, and third-party administrator (TPA) coordination. The HSE Coordinator II reports to the HSE Manager and works closely with HR, Operations, and external compliance platforms.

• Drug & Alcohol Program Administration (Primary Focus)
• Serve as the day-to-day coordinator and operational point of contact for Percheron's Drug & Alcohol testing program.
• Manage collection scheduling, chain of custody documentation, and result tracking for pre-employment, random, reasonable suspicion, post-accident, and return-to-duty testing.
• Coordinate directly with third-party administrators (TPAs) and Medical Review Officers (MROs) to ensure accurate and timely result processing.
• Maintain and update the random testing pool; ensure random selection draws are conducted and documented in compliance with DOT/FMCSA and applicable client requirements.
• Track, compile, and submit annual MIS (Management Information System) and DAMIS reporting to the appropriate federal agencies.
• Pull and manage compliance data from contractor and client platforms, including ISNetworld, and similar systems.
• Monitor D&A program compliance across all Percheron employees and applicable subcontractors, flagging issues and escalating non-compliance to the HSE Manager.
• Maintain confidential D&A records in accordance with federal regulations and company policy.
• Coordinate Substance Abuse Professional (SAP) referrals and return-to-duty processes as needed.
• Stay current on changes to DOT/FMCSA regulations, pipeline operator D&A requirements, and industry best practices.
• HSE Administrative & Compliance Support
• Support safety, ESG, and D&A audits by organizing documentation, completing questionnaires, and tracking follow-up corrective actions.
• Assist with client prequalification submissions on platforms such as ISNetworld, Veriforce, and Avetta, with a focus on D&A-related sections.
  
  

Training Coordination & Records Management

• Coordinate and track D&A awareness and supervisor reasonable suspicion training requirements across the organization.
• Maintain training matrices, certification records, and expiration tracking.
• Ensure accurate and timely recordkeeping within SharePoint and related systems.
  
  

Cross-Functional Support

• Collaborate with HR, HSE, and Operations teams to ensure D&A compliance is integrated into onboarding, mobilization, and project workflows.
• Communicate clearly with employees, supervisors, and managers regarding D&A policies, testing procedures, and compliance expectations.
• Support HSE departmental initiatives, committee activities, and reporting needs as assigned.
• Identify and recommend improvements to D&A administrative processes and workflows.
  
  

Other duties as assigned

• Associate's degree or equivalent work experience required; Bachelor's degree in a related field preferred.
• 2–4 years of experience in D&A program coordination, HSE administration, safety coordination, or a closely related role.
• Working knowledge of DOT/FMCSA Drug and Alcohol Testing regulations (49 CFR Part 40 and Part 382) required.
• Experience with MIS/DAMIS reporting and DOT-regulated employer compliance strongly preferred.
• Familiarity with third-party administrator (TPA) platforms and MRO coordination processes.
• Experience with contractor compliance platforms (ISNetworld, Veriforce, Avetta, or similar).
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, SharePoint).
• High level of attention to detail and accuracy in data entry, documentation, and record maintenance.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced, field-operations environment.
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
  
  

Ability to comply with applicable laws and regulations and Company policies and procedures.