Corporate Receptionist/Administrative Assistant

Description

Be the welcoming face of Percheron. This front desk role combines exceptional customer service with hands-on administrative support for Human Resources, keeping the front office and shared spaces running smoothly and professionally. You’ll enjoy a fast-paced, people-focused environment where organization, attention to detail, and discretion with sensitive information are valued.

Essential Tasks And Responsibilities

• Answers and directs all phone calls, manage calls by routing them or taking messages as needed.
• Greet and assist all visitors; maintains accurate visitor logs to track facility entry/exit; and issues visitor badges in accordance with site procedures.
• Receives deliveries; logs incoming packages and mail; sorts and distributes mail; and schedules outbound shipments (FedEx, UPS, etc.) and courier service pickups.
• Keeps reception, conference rooms, and breakrooms safe, neat, and clean by following safety procedures; keeps areas clutter-free and stocked with appropriate supplies.
• Assists with coordinating meals, snacks, and supplies for scheduled meetings in building conference rooms.
• Maintains supply and breakroom inventory; monitors stock levels and places orders to ensure appropriate supplies are available.
• Performs administrative tasks assigned, which may include confidential data; completes work in an organized and efficient manner in accordance with company policy.
  
  

Job Requirements

• High school or equivalent.
• Ability to efficiently multi-task, prioritize and organize workload.
• Strong interpersonal skills with the ability to build rapport and interact professionally with diverse individuals.
• Ability to communicate effectively verbally and in writing.
• Demonstrated critical thinking and problem-solving skills, with the ability to assess situations quickly and resolve issues in real time.
• Resourceful team-player and be effective independently.
• Ability to handle confidential information with discretion.
• MS Office suites: 1 year (preferred).
• Customer Service: 1 year (preferred).
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
• Ability to comply with applicable laws and regulations and Company policies and procedures.
  
  

Work Environment and Physical Demands

• Spends 100% of the time in an office environment.
• Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.
• Is occasionally required to stand, walk, and stoop, kneel, or crouch.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.