Assistant Event Coordinator

Job Title: Assistant Event Coordinator
Location: Washington, DC
Employment Type: Full-Time
Reports To: Event Coordinator

Job Summary:

We are seeking a detail-oriented and proactive Assistant Event Coordinator to join our dynamic team. The ideal candidate will assist in the planning, organization, and execution of events, ensuring smooth operations and a memorable experience for all participants. You will work closely with clients, vendors, and internal teams to bring events to life.

Key Responsibilities:

1. Event Planning Support:

   • Assist the Event Coordinator in developing event plans, timelines, and budgets.
   • Research and book event venues, vendors, and suppliers.
   • Coordinate with vendors for services such as catering, decorations, and audiovisuals.

2. Logistics Management:

   • Organize event materials, schedules, and on-site setups.
   • Manage event registration processes and maintain guest lists.
   • Oversee shipping and receiving of event-related materials.

3. On-Site Coordination:

   • Support event setup, operations, and breakdown.
   • Serve as a point of contact for vendors, staff, and attendees during the event.
   • Address any issues or last-minute changes promptly and effectively.

4. Communication and Collaboration:

   • Maintain regular communication with clients, vendors, and stakeholders.
   • Collaborate with the marketing team to promote events and manage social media updates.
   • Prepare and distribute post-event reports and feedback surveys.

5. Administrative Duties:

   • Manage event documentation, contracts, and invoices.
   • Track expenses and ensure events remain within budget.
   • Maintain organized records and files for all events.

Qualifications:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in event management software and tools.
• Ability to multitask and work under pressure.
• Attention to detail and problem-solving skills.

Salary : $18 - $24