Clinical Administrative Assistant

The Clinical Education Administrative Assistant for the School of Physician Assistant (PA) Studies will provide administrative support to the clinical education team while also providing general administrative support to the School of PA Studies. In supporting the delivery of the developing** Master of Science in Physician Assistant Studies (MSPAS) program, the position advances the University’s mission and strategic plan by contributing to the development of skilled healthcare professionals who seek to lead while serving our communities and the world.

Duties

• Responsible for overseeing the clinical education components within the MSPAS clinical management system, requiring interaction with both internal and external stakeholders, assistants, and consultants, to coordinate a variety of meetings.
  • Maintain recurring administrative calendars and coordinate timing of action items for time-sensitive projects.
  • Coordinate travel arrangements, lunches, meetings, and events on behalf of the clinical team.
• Conduct a wide range of administrative tasks related to the clinical education component of the MSPAS program:
  • Organize and maintain files;
  • Process vendor payments, credit card billing, and reconciliations;
  • Maintain and ensure the confidential and accurate storing and handling of contracts, clinical documentation, student documentation, and support scheduling and proctoring of student evaluations;
  • Formulate and maintain spreadsheets and databases;
  • Draft memoranda, reports, and take meeting minutes;
  • Prepare for meetings, including catering and meal requests.
• Manage office communications with students and internal/external constituents: e-mail, telephone calls, and incoming and outgoing correspondence, applying technological support solutions to improve efficiencies.
• Plan and monitor special projects for the clinical team, aid with preceptor recruitment, proactively researching and determining available resource requirements; utilizing appropriate technologies/methodologies to help administratively support project completion.
• Responsible for researching, developing, reviewing, and editing presentations, preparing documents, writing and editing reports, benchmarking, and researching data for presentations, conferences, seminars, and reports.
• Work collaboratively with placement staff in other College of Health Science programs to ensure that placement information is communicated across all programs.
• Support the broader administrative functions of the College of Health Science, including providing administrative support to college staff and personnel.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree.
• Strong interpersonal communication skills;
• Strong administrative support skills;
• Strong computer skills;
• Ability to organize, prioritize, and perform work while under pressure;
• Ability to proactively address issues and take initiative and ownership of projects;
• Ability to maintain confidentiality of highly sensitive matters;
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
High level of digital/technical proficiency

Preferred:

• Two or more years of experience in an office setting and/or administrative position.
Familiarity with Pepperdine University and its Christian mission.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.11 - $25.96 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

**Pepperdine University, Master of Science in Physician Assistant Studies (MSPAS) has applied for Accreditation - Provisional from the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA). The MSPAS program anticipates matriculating its first class in September 2027 pending achieving Accreditation - Provisional status at the April 2027 ARC-PA meeting. The program will not commence in the event that provisional accreditation is not received.

Accreditation - Provisional is an accreditation status granted when the plans and resource allocation, if fully implemented as planned, of a proposed program that has not yet enrolled students appear to demonstrate the program’s ability to meet the ARC-PA Standards or when a program holding accreditation-provisional status appears to demonstrate continued progress in complying with the Standards as it prepares for the graduation of the first class (cohort) of students.

The MSPAS program at Pepperdine University is pending approval by the Western Association of Schools and Colleges (WASC) Senior College & University Commission (WSCUC).