Assistant Coordinator of Campus Recreation

Pepperdine University is seeking a dynamic, organized, and student-centered professional to serve as the Assistant Coordinator of Campus Recreation. This role is pivotal in fostering a vibrant campus culture by overseeing the daily operations of the RISE Center and informal recreation spaces. The Assistant Coordinator leads a large team of student employees, manages diverse recreational programming logistics, and ensures the department's fiscal and operational integrity. This position is ideal for a leader who balances administrative precision with a passion for student development.

Duties

• Facility Operations & Student Staff Leadership: Serve as the primary operational lead for the Student Center Welcome Desk and Group Fitness Welcome Desk. Manage the daily shift scheduling for 30 student staff members (monitors and attendants). Provide on-the-floor coaching and supervision to ensure staff members enforce facility policies, maintain a high standard of customer service, and ensure the safety and cleanliness of informal recreation spaces.
• Recreational Sports & Event Execution: Execute the logistical requirements for Intramural Sports, Club Sports, and Outdoor Recreation programs. This includes managing online registrations via DSE, coordinating facility setup/tear-down for games and special events, and ensuring all necessary sports equipment is prepared for scheduled activities. Act as the primary administrative point of contact for participant inquiries regarding league play and recreational trips.
• Business Operations & Financial Management: Directly manage the financial pipeline for the department's sports and outdoor programs. Process payment intakes, manage vendor requisitions/W-9s, and handle purchase orders for Club Sports and Intramurals. Coordinate staff and club travel/expense forms, credit card reallocation, and basic bookkeeping to ensure all financial activities align with University Finance and compliance standards.
• Equipment Program & Resource Management: Full ownership of the department's equipment rental program, including informal recreation gear and outdoor adventure equipment. Responsible for maintaining an accurate inventory, managing the purchasing lifecycle for new gear, performing safety inspections, and overseeing the department's Lost and Found program and policies.
• Digital Marketing & Communication: Lead the digital "voice" of Recreational Sports. Maintain and update the Campus Recreation websites (Student Life and Community pages) and oversee the management of departmental social media accounts. Draft and distribute internal and external communications to drive student engagement and promote facility hours and program deadlines.
• Administrative Coordination & Compliance: Provide professional administrative support to the department leadership, including meeting coordination and the preparation of correspondence and reports. Maintain sensitive student records and club compliance documentation in accordance with university privacy laws and risk management policies.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree in Sport Management, Recreation, Business, or a related field. (Note: Significant professional experience "4 years" in the fitness, athletics, or recreation industry—including facility management, staff supervision, and operations—may be considered in lieu of a degree.
• Operational Background: At least 2 years of experience in a role requiring staff scheduling, customer service management, or facility oversight.
• Administrative Proficiency: Proven ability to manage financial tasks such as payment processing, expense tracking, or vendor coordination.
• Technical Skills: High proficiency in Microsoft Office (specifically Excel) and Google Workspace. Ability to master departmental software (DSE, IMLeagues, etc.) within the first 30 days.
• Adaptability: The ability to remain calm and professional in a high-traffic environment.
• Mentorship Mindset: A desire to pour into student employees, helping them develop professional skills beyond just their "shift."
• Customer Service Excellence: "front-of-house" hospitality, serving as a welcoming ambassador for the Pepperdine community.
• Personal faith in Jesus Christ.
• Active involvement in a local church.

Preferred:

• Master’s degree in Sport Management or a related field.
• Student Leadership: Experience supervising, training, and scheduling a large (20 ) student staff team.
• Financial Knowledge: Familiarity with university-specific financial systems for expense reporting and vendor management.
• Facility Knowledge: Basic understanding of facility safety protocols and risk management practices for fitness centers and/or recreational facilities.
• Communication: Strong graphic design skills (Canva/Adobe) and experience managing professional social media accounts for a brand or organization.
• Certifications: Current CPR/AED/First Aid Certification.

This is a Restricted, Nonexempt, 40 hour per week position.

Expected Pay Range: $23.07 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.