Machine Shop Supervisor

Are you an organized professional who thrives in a fast-paced environment and enjoys supporting both office and field operations? We're seeking an Office Administrator / Workforce Coordinator to join our team in Fredericksburg, VA.

This is a temp-to-hire opportunity offering competitive pay, overtime opportunities, and the chance to grow into a long-term career with a company that values teamwork, professionalism, and operational excellence.

If you enjoy variety in your workday, have strong administrative skills, and can effectively support payroll, workforce coordination, safety initiatives, and office operations, we'd love to hear from you.

Administrative & Office Support

• Manage incoming phone calls, emails, and correspondence professionally
• Schedule appointments, meetings, interviews, and training sessions
• Maintain calendars and coordinate office activities
• File, scan, and organize physical and digital records
• Perform accurate data entry and maintain company databases
• Prepare reports, spreadsheets, presentations, and other business documents

Payroll & Workforce Coordination

• Process and maintain weekly payroll records with a high degree of accuracy
• Track employee timecards, attendance, and workforce data
• Assist with employee onboarding and new hire documentation
• Maintain employee files and workforce records
• Coordinate trade testing, skills assessments, and certification tracking
• Support recruiting and workforce development initiatives as needed

Safety & Compliance Support

• Track employee safety training and certifications
• Assist with safety audits, inspections, and compliance documentation
• Monitor and maintain safety records and reporting requirements
• Follow up on corrective actions and ensure proper documentation is maintained
• Support company safety initiatives and compliance programs

Communication & Team Coordination

• Serve as a professional point of contact for employees, clients, vendors, and visitors
• Coordinate communication between office staff, field personnel, and management
• Support project managers and operational leaders with administrative needs
• Assist in planning meetings, events, and company activities

Organization & Project Support

• Manage multiple priorities and deadlines effectively
• Track project milestones, staffing needs, and administrative tasks
• Assist with process improvements and office procedure development
• Ensure administrative processes are completed accurately and on time

Previous administrative, office coordination, or workforce support experience

•  Strong organizational skills with the ability to manage multiple priorities

• Excellent verbal and written communication skills

• High level of professionalism and attention to detail

• Ability to maintain confidentiality and handle sensitive information

• Strong customer service and interpersonal skills

• Proficiency with:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

•  Experience with data entry, recordkeeping, and document management

Preferred Qualifications:

• Experience supporting construction, skilled trades, manufacturing, or industrial operations

•  Payroll processing and timekeeping experience

• Experience with safety compliance tracking, audits, and reporting

• Human Resources or employee onboarding experience

•  Experience coordinating trade testing, certifications, or workforce development programs

• Experience developing office procedures and improving operational processes