What are the responsibilities and job description for the Billing Coordinator position at People, Technology & Processes?
Position title: Billing Coordinator
Location: Plant City, FL
Responsibilities include (but are not limited to):
- Invoice Management: Create and distribute invoices to clients, ensuring they align with contractual terms and service records.
- Payment Tracking: Monitor payments from clients, apply them to corresponding accounts, and reconcile any discrepancies.
- Client Communication: Act as the primary contact for client billing inquiries, resolving disputes and providing information professionally.
- Accounts Receivable Maintenance: Maintain and update accounts receivable ledgers and client billing files to ensure data accuracy.
- Aging Reports: Monitor aging reports and proactively follow up on overdue accounts to facilitate timely payment collection.
- Collaboration: Work with internal departments to verify that all billable services and products are captured and recorded correctly.
- Financial Reporting: Assist in preparing regular financial reports, including accounts receivable summaries for management review.
- Month-End Closing: Participate in month-end closing procedures by ensuring all billing activities for the period are completed and reconciled.
Qualifications
- Attention to Detail: Strong analytical skills and attention to detail to ensure accuracy in billing and financial records.
- Communication Skills: Excellent verbal and written communication skills for effective interaction with clients and internal teams.
- Technical Proficiency: Familiarity with billing software and financial management systems; proficiency in Microsoft Office Suite.
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Capability to identify issues and implement solutions related to billing discrepancies and client inquiries.