What are the responsibilities and job description for the Administrative Assistant - Accounting Firm position at Penrod & George CPA's?
About the Role
We're looking for a personable, self-motivated administrative professional to help keep our accounting office running smoothly. This is a great fit for someone who's organized, tech-curious, and genuinely enjoys making other people's workloads lighter. If you love a clean, well-organized workspace (physical and digital), get a kick out of learning new tools, and take pride in getting things done, we want to hear from you.
What You'll Do
- Keep our office organized, clean, and running efficiently
- Manage electronic data storage — organizing raw data, scanning documents, and keeping digital files structured and easy to find
- Work in Adobe PDF Pro to edit, merge, and manipulate multi-page documents
- Support our social media presence and help manage our online accounts
- Plan and coordinate firm events and gatherings for groups of 15–40 people
- Use Excel, Word, OneNote, and Teams daily to stay organized and collaborative
- Take initiative to spot where you can help and jump in to ease the team's workload
What We're Looking For
- Experience in an administrative role at an accounting firm
- Personable, accountable, reliable, and self-motivated
- Genuine interest in learning new skills and applying technology to work smarter
- Efficient and organized, with an appetite for taking on more
- A helpful, team-first attitude
Bonus Points For Experience With
- Accounts payable posting and bill paying
- Bank and credit card reconciliations
- Website design
- Using AI tools for data extraction and organization
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $18 - $23