What are the responsibilities and job description for the Facilities Manager position at Pennsylvania Organization for Women in Early Recovery?

POWER's mission is to help women reclaim their lives from addiction and related emotional health issues and improve the well-being of future generations. We are an agency committed to providing quality gender-responsive, trauma-informed treatment and recovery supportive services to women with substance use and co-occurring disorders. POWER House and a newly renovated former school building are part of the new POWER Campus in Swissvale, offering a range of trauma-informed and gender-responsive treatment and recovery support services.

With a 33-year history of delivering addictions treatment, POWER is the leading provider of gender-responsive, trauma-informed care in the region. Join our dedicated, compassionate, and professional team as we launch our newest initiative - establishing a Campus designed to increase collaboration and reduce barriers to care.

The Facilities Manageroversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities / maintenance staff. This is a 'working manager' position and will be expected to be able to function in a maintenance technician capacity as needed in addition to manage the facilities.

Objectives of this role

Ensure all building facilities adhere to proper safety standards and cleaning procedures
Maintain equipment and building provisions to meet health and safety requirements
Organize and plan building installments and refurbishments
Supervise facilities staff and communicate with external contractors and vendors
Handle insurance contracts
Keep building and all facilities up to code and accurately follow maintenance protocol

Responsibilities

Prepare and implement project budgets and timeframes

Comply with all health and safety policies and procedures

Support maintenance and installment work as needed

Maintain building emergency evacuation plans and signage

Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces

Delegating cleaning and maintenance tasks to staff

Performing routine maintenance on facilities and making repairs as needed

Scheduling routine inspections and emergency repairs with outside vendors

Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals

Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders

Maintain agency vehicles (I.e., scheduling oil changes, inspections and training new employees on vehicle operating systems)

Maintain strong relationships with tenants, ensuring open communication and addressing their maintenance needs in a timely and professional manner

Comply with applicable governmental regulations, such as OSHA and Allegheny County Health Department Regulations

Skills and qualifications

Minimum of five (5) years' experience in commercial facility management

Advanced mechanical skills and knowledge of plumbing, HVAC and other building systems

Excellent time management and multitasking skills

Basic understanding of accounting and finance principles

Great leadership and problem-solving skills

Preferred qualifications

Certified Facility Manager (CFM) credential, or equivalent

Experience planning and maintaining facility budgets

Excellent verbal and written communication skills

Professional / Commercial facility management and customer service skills

Contract handling experience

Strong attention to detail

A valid PA driver's license with minimum of 1-2 years legal driving experience in order to manage / maintain / transport using POWER vehicles as needed

Proficient with Microsoft Office software programs

Working Conditions

Working in POWER's various offices

Ability to lift heavy equipment and comfortable standing or walking for long periods of time

Ability to work the hours necessary to complete the work

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

This job description reflects management's assignment of essential functions; it does not restrict or prescribe the tasks that may be assigned.

Critical features of this job have been described in the narrative. They may be subject to change at any time due to reasonable accommodation or other reasons.

As a service provider and employer, POWER values equality of opportunity, human dignity, and racial / ethnic and cultural diversity. Accordingly, POWER does not in engage in discrimination or harassment on the basis of race, color, religion, national origin, ancestry, citizenship status, gender, age, marital status, familial status, sexual orientation, physical or mental disability, veteran status, political affiliation, genetic code, or other factor protected by law.

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