Clerical Assistant III

Position Information

Section: Operations/Operations Division

Class: Clerical Assistant III

Location: Norristown

Telework: Teleworking is not offered for this position

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 – 5:00

Salary Range: Pay Range 4 – Starting salary of $40,685

Basic Function

This position provides office support by reviewing and processing documents and information. An employee in this job performs complex clerical work requiring the application of independent judgment, or functions as a lead worker over moderately complex clerical work. Work involves office or program support functions in reviewing and processing data, information, forms, and other documents; and includes the keyboarding of data and information into computer systems. Work may involve creating and formatting documents, organizing and verifying information, performing mathematical calculations, maintaining files and records, or assisting the public in completing governmental forms or obtaining general information about programs and services. Work may include providing general clerical support to other staff or for overall office operations. Work is performed with considerable independence and minimal review; however, changes in operational standards, procedures, and work policies are discussed in detail with the supervisor prior to implementation.

Examples Of Duties

• Types, distributes, copies, and/or mails miscellaneous correspondence for staff
• Maintains visitor log
• Accurately scans documents in a timely manner
• Uploads scanned documents into database (Practice Manager)
• Inputs data into various databases and spreadsheets
• Maintains documents in an orderly and safeguarded manner
• Maintains office equipment and schedules repairs as needed
• Orders office supplies
• Answers phone calls and forwards to appropriate party
• Picks-up and/or distributes mail and deliveries
• Maintains filing
• Takes documents to appropriate courthouse
• Manages pool vehicles for regional office
• Enters and submits monthly mileage reports for agent staff
• Processes travel for the regional office which includes entering and submitting expenses for reimbursement for staff
• Compiles weekly schedules from agents
• Submits monthly OT reports
• Enters information into case management system (CMS) to include:
• Arrests
• Request dissemination
• Dispositions
• Drug information
• Offender data
• Retrieves case reports for Discovery
• Assists with administrative duties related to the drug task force (OCDETF)
• Performs related work as required
  

Minimum Experience And Training

• Six months as a Clerical Assistant I OR
• One year as a Clerical Assistant II OR
• Graduation from high school OR
• One year of moderately complex clerical experience OR
• Any equivalent combination of experience and training
  
  

Preferred Knowledge, Skills, And Abilities

• Proficient in Microsoft Word and Outlook
• Shows initiative, works independently, and is dependable
• Exhibits attention to accuracy and organization
• Possesses computer knowledge necessary to navigate through networks and computer based files
• Exceptional typing skills
• Ability to maintain confidentiality of document materials
  
  

Health Benefits

This position qualifies you for the Commonwealth's benefits package which includes medical, prescription, dental, and vision coverage. Medical coverage is available on your first day of employment! Prescription is also available on your first day, for an additional cost for the first 90 days of employment. Dental and vision are available after 90 days of employment as well.

Flexible Spending Accounts (FSA) are available to all employees, regardless of enrollment in our benefits.

Paid Time Off

OAG employees receive 12 paid holidays each calendar year, along with earning paid vacation time and sick leave each pay period.

Retirement

For new employees, the State Employees' Retirement System offers various options for enrollment into our retirement plans. You will receive specific information on these options shortly after you begin employment.

To learn more about the benefits available to OAG employees, please review the Summary of Employee Benefits.

01

What is your highest level of education?

• Some High School
• High School or GED
• Some College
• Technical College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate
  
  

02

How many years of general office experience do you have?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4 years
• Required Question