Supervisor General Stores (Full Time, Nights)

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

Schedule: Monday-Friday, 11:00pm7:30am

• Position Summary:
• Assumes responsibility for developing and implementing effective supply management processes for General Stores Services. Supervises staff and assists system-wide supply coordinators. Assures routine review of stock, non-stock and special order supplies to assure availability of clinically appropriate supplies is accomplished by pursuing cost efficient and effective practices.
• Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:
• Supervises daily operations of General Stores staff and assignments. Work schedule and supervision duties may include Lancaster General Hospital LGH , Suburban Pavilion SP , Women and Babies Hospital WBH responsibility with day, evening or night shifts. May include supervision of Patient Care Equipment Service PCES and Courier Departments.
• Establishes par levels for inventory supplies and equipment and assists department managers with non-stock supplies. Reviews daily replenishment request to assure appropriate product and quantities are replenished. Establishes replenishment criteria for various department requirements. This would include oversight of the handheld scanners and other equipment used to assist with inventory management. Device software updates, training, utilization and other functions as needed.
• Responsible for coordinating daily deliveries of supplies, processing of equipment, UPS packages, freight and equipment to LGH facilities, including SP, WBH and all offsite facilities. Establishes daily delivery priorities, accommodating urgent demands for supplies, movement of equipment, etc. Analyze freight costs, delivery methods, and opportunities for improvement.
• Proactively manages the warehouse operations, on-site as well as off-site. Ensures that deliveries are entered into the Material Management computer system as soon as they are received and that the product is then warehoused immediately to ensure that the daily picks of supply orders can be accomplished.
• Participates in the development and implementation of short and long-range goals regarding inventories for department locations including cycle counts and periodic inventories. Plans, coordinates and implements resupply systems as new entities come online. Develops plans solutions to accommodate areas that are in need of additional supplies and equipment or temporary storage space due to construction restraints within their existing areas. Continually revises storage configurations as areas of the storeroom are being utilized or assigned to other departments.
• Orients, directs and supervises staff and assists system-wide supply coordinators. Provides training and tools to all supply staff members regarding policies, procedures performance of assigned tasks. Disciplines, Recognizes, and Rewards staff accordingly.
• Responsible for personnel administration including performance evaluations, work schedules, time schedules, payroll time recording process, and policy administration.
• Performs department activities and roles of staff on an as-needed basis to ensure all functions of the department s are met.
• Consults as needed with clinical staff, nurse managers, and buyers regarding product issues; standardization opportunities and service requirements and satisfaction assessment.
• Monitors stock-outs; turn-over rates; product recalls; shelf life and obsolescence of all inventory stock on hand.
• Ensures departments and storage areas are maintained in a clean, orderly, safe and secure condition.
• The following duties are considered secondary to the primary duties listed above:
• Maintains current knowledge of and compliance with regulatory recommendations related to clinical supplies such as JCAHO, OSHA and State.
• Provides ongoing performance feedback and conducts performance evaluations for assigned employees in a timely fashion.
• Participates collaboratively in system-wide Value Analysis Team as needed; and other work groups and committees.
• Acts in a consultative role for other clinical departments regarding supply and equipment management.
• Provides input to the planning and control of financial factors, such as budgets, and invoices.
• Other duties as assigned.

Responsibilities:

• Minimum Required Qualifications:
• High School diploma or equivalent.
• Two 2 to five 5 years’ experience in warehousing, storage and receiving.
• Minimum of two 2 years supervisory or team lead experience in inventory and or purchasing management.
• Current working knowledge of computer-based materials management systems.
• Demonstrated experience in a cross-functional team working environment.
• Certification in Healthcare Logistics.
• Patient care experience.
• Attention Concentration: The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others.
• The position requires the ability to attend to more than one aspect of a situation simultaneously. It is highly likely that multiple task demands are going to be required of the individual at the same time.
• New Learning and Memory: The following level of ability is essential for the jobholder to learn and retain material.
• A large portion of this position required reliance on verbal memory and new learning. Efficiency in processing of verbal information, either in written or spoken form, is a major requirement and prerequisite of the job. The individual must be able to attend to and process multiple bits of information simultaneously. The individual must be able to organize and categorize this information effectively so that later recall is feasible.
• Problem Solving, Reasoning and Creative Thinking: The following level of ability that is essential for the jobholder to think in order to solve a problem by combining two or more elements from past experience or imaginative thought.
• The position requires much autonomy of thought and problem solving. The individual must be able to apply principles of logical or scientific thinking to define problems. The individual must be able to think abstractly, which is manifested in the ability to form concepts, use categories, generalize from single instances, apply procedural rules and general principles, and be aware of subtle or intrinsic aspects of a problem. The development of hypothesis and potential solutions to problems involves careful interpretation, analysis and diagnosis. The individual must be able to collect data, establish facts, and draw valid conclusions. The individual must be able to think creatively with a degree of inventiveness, experimentation and intuition. They must be able to deal with a variety of concrete and abstract variables.
• The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act.
• Leadership, control and planning: Ability to accept responsibility for leadership, direction, control, planning, negotiating, organizing, directing, supervising, formulating practices, or making final decisions.
• Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job. Is subject to danger or risk, or to tension as a regular, consistent part of the job.
• Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.
• Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.
• Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

Credentials:

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.