What are the responsibilities and job description for the Program and Event Specialist position at Penn Medicine?
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Program and Event Specialist
Department: Radiology Learning Center
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Hours: M-F, 8-4:30 with flexibility in hours based on operational needs. Requires occasional travel and availability to work nights and weekends.
Summary:
- The Program & Events Specialist supports the daily operations of the Radiology CME program, department conferences & events. Reporting to the Director of Programs & Special Events, they execute projects in three key areas: (1) continuing medical education, including Grand Rounds and CME courses, (2) research symposia and special events, and (3) department faculty, staff, and alumni activities. Responsibilities include building events on technical platforms, managing website content, and coordinating program communication. They conceptualize and manage details for special events and projects with guidance from the director.
Responsibilities:
- Develop and execute visually appealing marketing campaigns for lectures, symposia, CME courses, and special events through electronic announcements, invitations, and flyers.
- Possess strong writing and communication skills.
- Manage multiple tasks simultaneously and meet tight deadlines.
- Work independently in a fast-paced professional academic environment.
- Maintain a communication calendar and ensure timely messaging.
- Manage, track, and assign meetings & events using a project management system.
- Have a basic understanding of CME accreditation requirements and reporting.
- Continuously maintain and update alumni and CME databases and distribution lists.
- Source various items from outside vendors, and obtain quotes and proofs for approval.
- Proficient in utilizing event management systems.
- Design destination meeting websites, write copy, and select imagery for meeting destinations.
- Familiarity with hotel contracts to extract the necessary information for course websites.
- Develop speaker confirmation documents and manage program faculty deadlines.
- Update marketing and communication materials to provide information for registrants.
- Configure agendas for in-person and live-stream conferences.
- Create and administer surveys and generate requested reports.
- Proficient in using PowerPoint and file-sharing platforms.
- Requires occasional travel and availability to work nights and weekends.
Education or Equivalent Experience:
- Bachelor of Arts or Science (Required)
- Education Specialization: Marketing / Communications / Hospitality-Tourism / or other related degree
- And 2 years Administrative (assistant/coordinator) event experience (Required)
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.