Controller

Position Summary

Penfield Plumbing & Heating is a 3^rd generation family-owned plumbing business, specializing in residential and commercial new construction plumbing. The company also offers remodeling and general service plumbing repairs. The company is seeking a detail-oriented and hands-on Controller to lead the accounting and financial operations. This role will primarily be responsible for managing day-to-day accounting functions, ensuring accurate financial reporting, and providing strategic financial insight to support business growth and operational efficiency.

The ideal candidate would have experience in plumbing, HVAC, or service-based industries and be comfortable working in a fast-paced setting. 

Key Responsibilities

Financial Management & Reporting

• Oversee all accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and month-end close
• Maintain accurate and timely job costing and WIP schedules for construction projects
• Ensure accuracy of service vs. construction revenue and margin reporting
• Prepare and analyze monthly, quarterly, and annual financial statements
• Provide actionable insights to ownership on financial performance and key metrics
• Partner with operations to monitor job profitability, labor utilization, and project costing
• Implement and improve processes around billing, collections, and vendor management
• Track and analyze KPIs specific to the plumbing and heating industry (e.g., gross margin per job, service vs. install revenue)
• Ensure compliance with GAAP and applicable federal, state, and local regulations
• Manage external relationships with CPA firms, banks, and insurance providers
• Ensure compliance with sales tax reporting requirements
• Ensure timely reporting to commercial customers, as required
• Oversee annual tax filings and support any audits or reviews
• Establish and maintain internal controls to safeguard company assets

Human Resources & Employee Administration

• Manage core HR administrative functions including:
• Onboard and offboard employees
• Maintain accurate employee records and ensure compliance
• Payroll and benefits administration
• Assist ownership in developing and maintaining company policies

Job Costing & Operational Support

• Partner with project managers and service managers to:
• Track job budgets vs. actuals
• Analyze labor, material, and subcontractor costs
• Maintain and improve cost tracking systems for both construction and service lines.

Billing & Cash Flow

• Oversee:
• Progress billing (AIA or similar)
• Time and material billing for service work
• Manage collections and customer accounts
• Prepare and monitor cash flow forecasts
• Ensure timely vendor payments while optimizing cash position.

Fleet & Vehicle Administration

• Oversee all company vehicle administration for service and construction fleets
• Maintain and track vehicle registrations, renewals, inspections and titles
• Manage commercial auto insurance including policy renewals and coverage analysis, claims coordination and documentation, and driver eligibility and records.

Qualifications

·      Bachelor’s degree in Accounting or Finance (CPA preferred)

·      5 years of accounting experience

·      2 years of experience supervising administrative and accounting personnel

·      Experience in plumbing, HVAC, or skilled trades industry strongly preferred

·      Proficient in Industry Specific Software and Excel

·      Excellent analytical, organizational, and communication skills

Pay and Benefits

·      $95,000-$115,000

·      Medical, Dental, Short-Term Disability, Accident and Cancer Insurance, HSA

·      401(k) retirement plan

·      PTO and Sick Time

·      Paid Holidays