Operations Administrative Assistant

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. If you are an internal applicant, please log into Workday and apply for your application to be considered. Please Click Here to apply internally. Operations Administrative Assistant SUMMARY The Administrative Assistant position will play an essential role in supporting the Operations leadership team including Food & Beverage, Rooms and Engineering by completing administrative tasks in a timely and professional manner. This role will include a wide variety of administrative functions, and handling of multiple projects with accuracy and proficiency. ESSENTIAL FUNCTIONS Job duties include; although are not limited to: Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages. Maintaining calendars, updating business contacts, arranging travel, processing confidential documents, creating/submitting purchase orders, filing and tracking deadlines. Coordinating meetings, taking/transcribing meeting minutes, creating presentations, generating reports, and compiling data from a variety of sources. Responding to reviews and surveys (Medallia, guest feedback, social media, etc.). Organizing training materials and maintaining calendars. Scheduling travel arrangements as needed, coordinating vendor visits and contractor access. Preparing departmental communication pieces; updating daily newsletter, whiteboard displays and website. Assisting in menu design and production for weekly, seasonal, and annual features. Coordinating and maintaining vendor/supplier information. Ordering office supplies. Entering data for select invoices and products. Assisting in scheduling interviews and assisting with onboarding of new hires. Responding to guest requests, questions, and concerns. Ensuring all office equipment, printers, and phones are maintained and fully functional. QUALIFICATIONS High School Diploma or equivalent is required, Bachelor’s Degree preferred. Two (2) plus years’ experience in an administrative role within an upscale hotel. Exceptional interpersonal skills for positive and effective communication with a diverse population. Skilled in Microsoft Office products; Word, Excel, PowerPoint, and Outlook; Opera preferred. Excellent verbal and written communication skills required. Track record of demonstrating high degree of discretion and sound judgment. Ability to interact with associates (at all levels) in a fast-paced environment sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high-level of professionalism. Ability to adapt to changing business needs and/or ad hoc projects. Adept at multi-tasking and managing multiple priorities. Knowledge of hotel food and beverage operations preferred. PHYSICAL REQUIREMENTS Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing. The pay scale for the Operations Administrative Assistant position is from $27.00 to $31.00. The pay scale is the base hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Pendry reasonably expects to pay for the position. Please let us know if you have any questions. In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre- employment substance abuse testing. At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life. Privacy Policy

Salary : $27 - $31