What are the responsibilities and job description for the Accounts Payable Coordinator position at Pendleton Woolen Mills and Careers?
Pendleton has been woven into the fabric of the West since 1863, built on a foundation of craftsmanship, quality, and authenticity. As we continue to honor our heritage while looking boldly to the future, we are seeking an Accounts Payable Coordinator to join our dedicated finance team.
The Accounts Payable (AP) Coordinator is responsible for the accurate and timely processing of a high volume of invoices and payment requests across multiple company locations. This role performs essential duties within the full accounts payable cycle, including 3-way matching for Direct-to-Consumer (DTC) inventory purchases, utility bill tracking and payment, vendor communication, and data entry into the ERP system.
KEY PERFORMANCE INDICATORS
- Invoice Processing Accuracy Rate
- Discrepancy Resolution Time
- Vendor Setup and Response Time
ESSENTIAL FUNCTIONS OF THE JOB
- Enter a large volume of invoices/payment requests into the ERP system and Accounts Payable system.
- Track and assist in the resolution of DTC inventory invoice shipping/pricing discrepancies as part of the 3-way matching process.
- Track and pay monthly utilities bills for all locations.
- Sort, match, review, and audit invoices and payment requests.
- Perform weekly check runs.
- Sort, copy, process mail.
- Scan and save AP invoices electronically to be entered.
- Correspond with vendors and respond to inquiries.
- Assist with account reconciliations.
- Set up new vendors in AP and maintain the W9 file.
CORE EXPECTATIONS
- Detail-oriented.
- Thrives in a very fast paced environment.
- Strong ability to multitask; prioritize and re-prioritize as needed to meet deadlines.
- Strong time/task management skills and ability to work with minimal supervision.
- Strong written and verbal communication proficiency.
- Self-motivated, task-oriented, strong attention to detail and accuracy.
- Problem-solving and teamwork capabilities.
SYSTEM & SOFTWARE QUALIFICATIONS
- Strong data entry/computer systems experience.
- Experience with Microsoft Office Suite. Basic Excel experience.
- Experience with AP software; working knowledge of NetSuite is a plus.
BEHAVIORAL
- Energetic self-starter; works with a sense of urgency and a high attention to detail.
- Dependable, prompt, and steady attendance.
- Team-oriented.
EDUCATION AND EXPERIENCE
- Knowledge and demonstrated understanding of the complete Accounts Payable process.
- Knowledge of how the AP process melds into the larger general accounting function.
- Minimum 3 years of Accounts Payable experience.
- Associates Degree or higher.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
- Able to sit and use a computer for long periods of time.
- Able to lift 25 lbs.
- Able to concentrate and communicate via telephone or electronically in a semi-open working environment. This position requires communicating with individuals inside and outside the company via telephone and email.
OTHER REQUIREMENTS
- Able to work Monday through Friday and overtime as needed.