Secretary/Bookkeeper

DATE:              July 15, 2026

POSITION:       Secretary/Bookkeeper (11 months yearly)                              

SALARY:          (Grade 56)  -  $2,785.12 monthly – Starting Salary

DEADLINE DATE FOR RECEIVING APPLICATIONS:    July 28, 2026

WORK LOCATION:       Pembroke Middle School

GENERAL DUTIES:   

• To ensure the smooth and efficient operation of the office so that the school’s maximum positive impact of the Education of children can be realized. 
• Prepares and maintains monthly payrolls for all school employees.
• Assures that all school funds are properly received and disbursed while maintaining accurate records.
• Maintains a daily attendance record for all employees.
• Secures and assigns substitutes and maintains proper records for payroll.
• Verifies leave balances annually.
• Maintains financial records and accepts responsibility for state, local, federal and other allotments.
• Ensures expenditures do not exceed the school allotments.
• Generates requisitions and purchase orders; maintains inventory of supplies.
• Verifies invoices against purchase orders.
• Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required.
• Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students.
• Greets visitors, parents, volunteers, etc. and directs them to their intended destinations.
• Completes forms, permits, reports, notices, or form letters with designated routine information as needed.
• Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports, and other materials.
• Distributes intra-office and general delivery mail.
• Serves as a liaison between employees and payroll specialist to help answer payroll related questions.
• Performs other such tasks as assigned by supervisor.

QUALIFICATIONS:

• High School Diploma.
• Post-secondary study in Business/Office Management preferred.
• Working knowledge of basic office procedures and the operation of common office equipment and machines which includes computers.
• Bookkeeping and clerical experience required. 
• Knowledgeable of Accounts Receivable/Accounts Payable.
• Proficient in Excel, Word, and the Internet.
• Ability to work with people; strong interpersonal skills.
• Willingness to work as part of a team.