Shipping Coordinator

Job Title: Shipping Coordinator

Department: Shipping

Reports To: PC Supervisor

Employment Type: Full Time

Shift: Day

Pay Rate Range: $18.25 - $23.40 per hour

Location: Loveland, CO

FLSA Status: Non-Exempt

Revision Date: 03/30/2026

Application Deadline: Ongoing

Description: Responsible for monitoring merchandise leaving the warehouse and ensuring customers receive items ordered in a timely manner. An ideal candidate thrives in an environment that requires attention to detail, effective problem-solving skills, and the ability to switch quickly between tasks. Tasks include creating shipping documents such as invoices, purchase orders, SLIs, and BOLs, and learning software from different shipping entities, including solving software-related problems. Must be able to prioritize production activities with Respool and OQC for OTS. May include acting as a liaison between customers and the company to ensure that products and documents are received quickly and efficiently.

KPI's

Annual KPI's will be established with assistance from the Production Control Supervisor. Establishing and meeting KPIs are essential requirements of this position.

Essential Job Functions: % of Time

• Direct outbound shipping activities
• Reports
• Maintaining records of goods shipped
• Communicate order priorities with Sales, OQC, and Production Control
• Maintaining customer on-time metrics
  
  

60%

10%

10%

10%

10%

The requirements below indicate knowledge, skill, and/or ability to satisfactorily perform essential duties. As required by the Americans with Disabilities Act, reasonable accommodations may be made to qualified applicants and/or employees to perform essential job functions.

Knowledge, Skills, and Abilities:

This is not a static list of skills.

Knowledge:

• Customer and Personal Service - Knowledge of principles and methods for providing customer service. Meeting quality standards and evaluating customer service, whether internal or external.
• Experience with spreadsheet or database software such as Microsoft Excel
• Mathematics.- Knowledge of arithmetic and statistics.
  
  

Skills:

• Critical Thinking – Use logic to identify approaches to problems and solutions, and draw conclusions
• Time Management – Managing your own time in a fast-paced environment with frequently changing dynamics
• Instructing – Must be able to teach others how to perform tasks
• Organizational- maintaining a clean, organized, and safe work area.
• Interpersonal Skills - Detailed and effective communication with internal and external customers and vendors.
  
  

Abilities:

• Written Comprehension – The ability to read and understand information and ideas in written and verbal form
• Oral Expression – The ability to communicate their thoughts and information so that others will understand
  
  

Additional Requirements:

• Employees will process orders based on the customer's preferred shipping method (i.e., UPS, FedEx, freight forwarder)
• These duties include, but are not limited to:
• Coordinating deliveries to customers
• Preparing shipping documents and labels that correspond to customer needs.
• Maintaining good relationships with shipping companies
• Working effectively with the sales department.
  

Physical Functions:

• Ability to lift up to 35 lbs. and occasionally lift up to 55 lbs
• Ability to sit for long periods of time
• Ability to see details at a close range
• Ability to type efficiently over long periods of time
  
  

Required Qualifications:

High School Diploma or GED equivalent

Preferred Qualifications (Import/Export & Compliance)

We are especially interested in candidates who can strengthen our shipping knowledge in the following areas:

• ECCN / Export Controls: Working knowledge of export classification (ECCN) and export documentation; able to support classifications and compliance data when we act as exporter of record, including coordination with internal stakeholders and our customs broker
• HTS / Tariff classification: Experience assigning or validating HTS codes and understanding tariff/duty impacts when we are responsible for classification; able to partner with a broker to confirm classifications and resolve discrepancies
• ACE portal / U.S. customs processes: Familiarity with the Automated Commercial Environment (ACE) and common customs-entry data elements; able to perform applicable ACE-related activities and/or provide accurate data to our broker for entry
• Customs issue resolution: Proven ability to troubleshoot and “unstick” delayed international shipments (e.g., holds, missing documentation, exams) by driving timely communication with customers (for customer-routed freight), freight forwarders, and our customs broker
• International shipping documentation: Experience preparing and validating commercial invoices, certificates of origin, AES/EEI workflows (as applicable), and other documents required by destination, Incoterms, and broker/customer requirements; ensures data accuracy to prevent delays
  
  

Physical & Environmental Requirements:

The production environment is typical of many indoor manufacturing facilities. This is a “Safety First” facility P.P.E. gear is mandatory with no exceptions. The noise generated within the facility is moderate but sometimes using certain equipment may require hearing protection. Employees frequently work on or around moving and heated equipment sometimes with extreme temperatures.

Work Environment & Safety Notice

This role may require working near industrial equipment that can generate electromagnetic fields (EMF). Exposure to electromagnetic fields (EMFs) may affect certain implanted medical devices. We are committed to providing a safe workplace. If you believe you may need an accommodation to perform the essential functions of this job, please let us know during the application process or at any time.

Additional Comments:

Those that excelled at this position in the past have had the following qualities, characteristics, or traits:

• Exceptional work ethic and dedication to their company, and able to follow the Company Core Values.
• Comes to work every day with a great attitude. Thinks like an owner
  
  

As required by the Americans with Disabilities Act reasonable accommodations may be made to qualified applicants and/or employees to perform essential job functions.

Rubadue Wire/Wire Experts Group is an equal opportunity employer. Applicants and/or employees will be provided equal opportunity without regard to age, race, religion, sex, sexual orientation, gender identity, color, disability, veteran tatus, national origin or any other protected characteristic.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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