What are the responsibilities and job description for the Virtual Assistant Real Estate position at Pelican Realty Capital?
About The Role (Remote, Contract)
We’re seeking a highly organized and detail-oriented Real Estate Virtual Assistant to support our property acquisition, marketing, and management operations. The ideal candidate will have hands-on experience with CRM systems (preferably Pipedrive) and be skilled in organizing, updating, and maintaining a comprehensive real estate property database.
You’ll play a key role in keeping our real estate pipeline up to date, ensuring data accuracy, and assisting with administrative and marketing tasks to help streamline business operations.
Key Responsibilities
We’re seeking a highly organized and detail-oriented Real Estate Virtual Assistant to support our property acquisition, marketing, and management operations. The ideal candidate will have hands-on experience with CRM systems (preferably Pipedrive) and be skilled in organizing, updating, and maintaining a comprehensive real estate property database.
You’ll play a key role in keeping our real estate pipeline up to date, ensuring data accuracy, and assisting with administrative and marketing tasks to help streamline business operations.
Key Responsibilities
- Manage and update property and client data in Pipedrive CRM (or similar platforms).
- Create, organize, and maintain a database of real estate properties — including property details, owner information, deal status, and notes.
- Track leads, prospects, and follow-up activities within the CRM.
- Assist in data entry, property research, and record management.
- Coordinate and schedule appointments, calls, or property inspections as needed.
- Generate and manage property lists, reports, and summaries for internal use.
- Support marketing efforts by maintaining accurate property and contact data for email campaigns or listings.
- Communicate with team members to ensure all property and client information is current and complete.
- Experience with CRMs — Pipedrive experience strongly preferred.
- Strong understanding of real estate databases, property records, or lead management systems.
- Excellent data entry accuracy and attention to detail.
- Ability to prioritize, organize, and manage multiple tasks efficiently.
- Proficient in Google Workspace or Microsoft Office Suite.
- Strong written and verbal communication skills.
- Previous experience as a Real Estate Assistant, Transaction Coordinator, or CRM Administrator is a plus.
- Familiarity with real estate processes, property sourcing, or real estate marketing.
- Basic understanding of real estate investment terminology.
- Experience using spreadsheets or data management tools for property tracking.
