EXECUTIVE ASSISTANT

Job Profile Summary: The Executive Assistant provides high-level, confidential support to multiple members of the Executive Team. This role requires a broad understanding of company operations and initiative, as well as the ability to independently plan, prioritize, and manage tasks in a fast-pace environment. The ideal candidate is confident, proactive, and resourceful, with strong judgement in navigating a wide range of situations. Strong writing and verbal communication skills, exceptional organizational abilities, and a commitment to maintaining strict confidentiality are essential for success in this position. Major Duties and Responsibilities: Anticipate the needs of the Executive Team and proactively coordinate with relevant individuals and resources to address key issues. Provide comprehensive administrative support, including managing calendars and inboxes, preparing expense reports, and arranging travel itineraries and agendas. Handle sensitive and confidential information that impacts company operations, sales, personnel, and performance. Work with Communications to draft clear, professional communications, including company-wide announcements and executive correspondence. Drive meeting effectiveness by preparing agendas, capturing detailed notes, managing action items, and driving accountability on commitments. Serve as liaison with internal and external stakeholders, overseeing the production and distribution of relevant materials. Work closely with executives to keep them informed of upcoming commitments, priorities, and responsibilities. Manage conflicting priorities with a proactive, solution-oriented approach; ensure projects are completed accurately and on time, often under tight deadlines. Collect, analyze, and synthesize confidential data into reports, charts, budgets and presentation materials. Perform other duties as needed to support Pegasus’ continued success. Comply with the requirements of the company’s Quality Management System. Required Skills, Experience, and Education: Bachelor’s degree or equivalent experience. 3 years supporting senior executives (CEO/entrepreneur experience a plus). Advanced knowledge in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Strong organizational skills with the ability to manage multiple priorities under pressure. Excellent written and verbal communication skills. Demonstrated proactive problem-solving and sound decision-making. High level of discretion when handling sensitive and confidential information. Track record of success in fast-paced, deadline-driven environments. Positive, growth-minded attitude with adaptability to change. Team-oriented approach with a mindset of service and collaboration. Experience planning and executing company-wide events. Flexibility to work evenings and weekends when needed. Desired Skills, Experience, and Education: N/A Physical Requirements Remain in a stationary/seated position for an extended period. Regularly required to operate a computer, telephone, keyboard, and other office machinery. Specific vision abilities required by this job include close vision requirements due to computer work. The ability to hear, understand, and distinguish speech and/or other sounds. Pegasus Logistics Group is breaking the mold and we want employees as passionate and diverse as we are. Pegasus Logistics Group is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference.