Office Manager

Qualifications

• High school diploma two years of business college preferred
• Proficiency in oral and written communication
• Ability to establish and maintain cooperative working relationships
• Ability to type 40 words per minute
• Proficiency in computer skills (Word, Excel, and SAM)
• Loyalty and discretion

Reports To

Building principal or principal’s designee

Job Goal

To assure a smooth and efficient operation of the school office in order to impact positively the education of children

Essential Functions

• Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel including entering payroll, purchase orders, and requests for maintenance and building repair.
• Orders and stores all supplies; request checks for payment of school expenditures; assists with inventory of school’s furniture and equipment.
• Administers medication to students with parent authorization; monitors students on medication; provides minor first aid and notifies parents in case of emergency.
• Opens, sorts, and routes mail, packages and special deliveries to appropriate individuals and departments.
• Assists with handling attendance, tardiness, and dismissals of students; schedules students and changes student schedules as directed.
• Operates a variety of office equipment including typewriters, computers, and facsimile machines; inputs and retrieves data and text and maintains disk filing and storage.
• Enters food service report; secures and stores lunch applications for federal lunch program; maintains list of students who receive assistance from Department of Human Services.
• Collects and receipts all money, maintains proper bookkeeping, and prepares funds for deposit.
• Handles arrangements for transportation for field trips and special events.
• Performs other related duties as requested or assigned.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information