Accounting - Accounts, Credit & HR Specialist

Job Summary

We are seeking a dynamic and detail-oriented Accounting - Accounts, Credit & HR Specialist to join our accounting team. This multi-faceted role offers an exciting opportunity to manage a broad range of accounting functions, including overseeing the setup of accounts, credit management, as well as accounts receivable and payable, financial reporting, and human resources. The ideal candidate will possess strong technical accounting skills, experience with various accounting software, and a passion for maintaining accurate financial records. You will play a vital role in ensuring compliance with accounting standards and supporting the organization’s financial health and human resources through meticulous account management, effective credit practices, and detailed records. This role is an exempt position, as integrates professional accounting principles, and will operate with limited supervision, managing key responsibilities that directly impact company.

Key Responsibilities and Scope of Authority

The duties of this position require professional knowledge and application of accounting standards, credit management best practices, and human resources. The incumbent is expected to operate autonomously in their assigned functions, making decisions related to managing account setup, the extension of credit and resolution of complex accounting discrepancies, along with assisting/serving as our on-site human resource professional.

Accounting Responsibilities:

This function focuses on applying professional accounting principles to financial record-keeping, analysis, and administrative support for the finance/accounting department.

• Transaction Management & Analysis: Comprehensive knowledge with account transaction cycles, ensuring adherence to established accounting standards and making independent decisions to resolve processing exceptions.
• Accounts Receivables/Payable: Responsible for a learning, understanding, and cross training to be a solid backup to AP & AR roles; to include processing, posting, and managing incoming and outgoing invoices and payments, as well as running reports to ensure compliance with company policies and procedures by maintaining financial records accurately. Must have a full understanding of reconciliations.
• Complex Reconciliations: Conduct complex reconciliations of various accounts to ensure integrity between internal records and external statements (e.g., bank statements, balances, general ledgers, etc.), identifying and resolving discrepancies without (or with limited) direct supervision.
• Financial Data Management & Reporting: Accurately enter and analyze financial data using advanced accounting software (preferably with SAP). Prepare, analyze, and interpret journal entries, conduct balance sheet reconciliations, and analyze accounts to support month-end closing activities; to include financial documents, reports, and summaries, utilizing professional judgment to ensure accuracy and compliance. Must have a full understanding of debits and credits relating to journal entries and general ledger.
• Audit Management: Coordinate, conduct, and manage the preparation of necessary documentation and support materials for internal and external audits.
• Process Improvement: Exercise discretion to identify and recommend improvements to existing accounting procedures and systems.

Accounts Specialist Responsibilities:

This function focuses on managing various account setups and contracts for Dealers, Distributors, Service Centers, and Sales Reps; as well as overseeing our credit sector on sales orders, requiring independent judgment in decision-making processes.

• Credit Analysis & Risk Mitigation: Independently evaluate new and existing customer’s financial status, credit history, and payment capabilities to determine the feasibility of granting credit and setting appropriate payment terms, directly managing risk exposure for the company.
• Collections Management & Dispute Resolution: Develop and execute strategies for monitoring delinquent accounts and initiating collection actions. Negotiate and resolve complex billing disputes and account queries, releasing credit blocks on accounts, and exercising discretion regarding payment options and terms.
• Compliance & Policy Adherence: Ensure all credit and collection activities comply with relevant federal and state laws and company policies, acting as a subject matter expert for credit regulations.
• Records Management: Maintain and manage accurate customer credit files and payment histories, ensuring data integrity for financial reporting.

Human Resources Responsibilities:

This function focuses on managing specifically assigned tasks, relating to and within HR.

• Payroll: Independently assist in preparation of payroll run data for each payroll period to submit to management for review with totals to fund for payroll wages, taxes, and other ancillaries.
• Benefits: Process appropriate assigned payments for company benefits (401k). Review, analyze and resolve billing discrepancies and/or benefit renewals, exercising discretion regarding data, options, and terms.
• Compliance & Policy Adherence: Ensure all human resource activities comply with relevant federal and state laws and company policies, acting as a subject matter expert for the company.
• Records Management: Maintain and manage accurate human resource files and histories, ensuring data integrity for analysis and reporting.

Required Experience & Qualifications:

• Education & Experience: An associate degree is preferred with a minimum of three (3) years of job-related experience in a professional accounting environment. The required minimum of five (5) years of relevant professional work experience may be substituted for formal education.
• Professional Skills:
• Demonstrated discretion and independentjudgment in resolving complex financial issues.
• Strong analytical skills are essential for high-level financial analysis and risk assessment.
• Proficiency with enterprise accounting software (SAP preferred) and advanced Microsoft Excel skills.
• Exceptional organizational, time management, and problem-solving abilities to manage varied responsibilities autonomously.
• Excellent communication skills for professional interaction and negotiation with clients, vendors, and internal leadership.

Position Details:

This position is an in-office, salaried-exempt role. Due to the nature of the duties and the exercise of significant discretion and independent judgment, this position is not eligible for overtime pay under the Fair Labor Standards Act (FLSA).

• Schedule: M-F (8:00 AM - 5:00 PM)

Pay: $35,500.00 - $45,750.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $35,500 - $45,750