Document Control Specialist

The Document Control Specialist reviews documentation, assists in the management of Quality and SQF programs, documents and processes.

Reports to: Quality Assurance Manager

Core Responsibilities:

• Obtain, organize and record documentation for all materials (e.g. product specifications, organic certification, GMO statements, kosher certification, halal certification, etc.) in physical and digital format.
• Maintain confidentiality around sensitive information and terms of agreements
• Update and maintain the Document file & Specification file keeping all documents current.
• Update and maintain the annual supplier approval process annually.
• Update and maintain approved supplier checklist annually.
• Update and maintain HAZCOM SDS-(safety data sheet binders) for all products in physical and digital records.
• Maintain the foreign supplier verification program as well as maintain the foreign supplier document package binders.
• Notify customers of any change in product specifications.
• Provide customer documents, letters and statements in response to standard inquiries.
• Respond to general QA inquiries, monitor QA email for customer documentation requests, organize, reply and log all requests in the document tracker.
• Maintain all online documentation portals e.g. TraceGains, Repositrak, and Digital Kosher.
• Maintain all FSMA related documents- Preventive controls statements, notification statements, FSVP compliance statements, etc.
• Assist in the preparation and approval of raw material and finished good specifications annually.
• Assist as needed in the preparation of SQF audits.
• Assist in maintenance of QA files and records.
• Assist in other projects as assigned.
• Any other reasonable tasks required by the quality department.
• Review, file product COAs.
• Review supplier documents including HACCP related documentation.
• Review analytical test results.
• Complete Supplier Questionnaires sent to us by our customers.
• Draft necessary documents and statements for customers.
• Cover the front desk and phones while the receptionist is at break/lunch.
• Any other reasonable tasks required by the quality department.

Additional Duties:

• Ability to work independently or as a member of a team.
• Ensure that the company is adhering to Safe Quality Food at all times.
• Strict adherence to HACCP, GMP’s, SOP’s and Quality Standards.
• Collaborate with other Quality team members, Warehouse team members to ensure on time delivery and that quality objectives are met.
• Other duties as assigned by the QA Manager.

Qualifications:

• Minimum one-year experience in Quality Assurance.
• Computer skills using Microsoft Office, Trace Gains, Repositrak.
• Ability to communicate effectively.
• Ability to manage time wisely and able to work with little to no supervision.
• Ability to understand and share Quality Assurance, SQF and regulatory standards.
• Self-motivated desire for continuous improvement processes within scope of responsibilities.
• Ability to develop effective and appropriate formal communications, including plans and schedules.

Demonstrates interpersonal skills necessary to build strong relationships with internal and external stakeholders

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Microsoft Office: 1 year (Preferred)
• Document Management: 1 year (Preferred)

Ability to Relocate:

• Pomona, CA 91768: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $23