What are the responsibilities and job description for the Business Office Manager position at Peak Community Services?
QUALIFICATION: High School Graduate or GED, Accounting or one-year bookkeeping experience. Skilled on a 10-key adding machine, accurate typing – 70 WPM (light typing for Bookkeeping), office training or one year of experience. Valid Indiana Driver’s License and auto policy. Required to pass a background check.
REPORT TO: Senior Director of Finance
RESPONSIBILITIES:
1. Supervision of all business office personnel.
2. BOM (Business Office Manager) is responsible for maintaining the AP/AR accounts as requested per the DOF.
3. Reinforces month-end close and reporting by the 20th of each month.
4. Organization of the business office.
5. Reinforcement and support of all DOF goals as outlined.
6. Answer, route, and/or take messages for all incoming telephone calls while the Administrative Specialist is unavailable.
7. Attribute contract income and donations to the accounting system.
8. Generate accurate monthly billing as required by various funding sources and invoice into the accounting system.
9. Submit monthly billing to appropriate funding sources.
10. Reconcile incoming monies from billing funding sources.
11. Prepare statements for customers.
12. Negotiate payment arrangements for slow paying/nonpaying customers.
13. Generate billing reports and distribute.
14. Update Notice of Actions and contracts.
15. Distribute NOA’s and contracts to appropriate staff.
16. Check client eligibility weekly.
17. Prepare statements monthly for clients with outstanding balances.
18. Invoice group home clients' liabilities and cable bills monthly.
19. Responsible for making sure all contracts, authorizations, etc., are needed to back up our billing requirements and keep current on billing regulations of funding sources.
20. Process payroll for staff and clients.
21. Print payroll checks and payroll EFT’s.
22. Wage Reporting to SSI/Medicaid.
23. Submit EFT’s for State and Federal Payroll Taxes, Retirement contributions, Indiana Child Support.
24. Generate checks for all other payroll liabilities.
25. Generate payroll reports and distribute.
26. Filing and keeping records for all the above responsibilities.
27. Assist staff with office machines.
28. Perform typing duties as it relates to job.
29. Weekly Invoicing of shippers.
30. Prepare a monthly sales report.
31. Client Time Card Processing:
a. Maintain client wage information on the computer: new enrollees.
b. Prepare client timecards for payroll.
c. Enter client information from all timecards.
d. Print and distribute daily reports, weekly and monthly, as required by the workshop.
32. Maintain client roster from change of status forms.
33. Enter case notes for Waiver and State Line billing
34. File all client timecards
35. File Waiver, Employment Services, and State Line case notes.
36. File Client Enrollment Forms for banking only.
37. Prepare deposits for Peak Community Services, Peak Community Services Foundation, and Peak Community Services Activity Fund.
38. Maintain conformance with CARF and all applicable standards, rules, regulations, laws and administrative codes.
39. Other duties as assigned by the DOF to promote the efficient operation within the Business Office.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Experience:
- Accounting: 2 years (Preferred)
Work Location: In person