Hospitality and Wedding Coordinator

Job Title: Hospitality and Wedding Coordinator

Department/Ministry: Hospitality

Reports to: Sr. Director of Hospitality

Days Worked: M-F 9am-5pm; Weekends and evenings as needed

Required Hours: Full-time; 40 hrs per week; salary

Benefit Eligible: Yes

Job Summary:

The Hospitality and Wedding Coordinator is a front-facing role that works closely with all leaders and ministries to support meetings, programs, activities, and events through excellent planning, efficient problem-solving, and a warm presence. They collaborate with the Hospitality Team to strategize the best opportunities for sustainability and growth with all hospitality volunteer groups. 

The Coordinator’s specialty within Hospitality is planning and executing weddings at the church. They also supports the Hospitality team during memorial services, congregational-wide events, Easter, and Christmas.

Supervisory Responsibilities

· Recruits and trains Wedding Guild volunteers from the church congregation

Duties/Responsibilities:

· Work alongside all staff and volunteers to personally set an example for a standard of excellence, providing the best guest experience for internal and external customers at Peachtree.

· Oversee and lead the coordination, preparation, and organization of weddings from first contact to the end of the ceremony.

· Coordinate volunteer support for weddings.

· Recruit and train wedding volunteers.

· Support planning and execution of congregational-wide events from a hospitality perspective.

· Coordinate hospitality requests for signage, website information, event registration, volunteer registration, materials for weddings, and others as needed.

· Leads catering initiative for staff and congregational-wide events from initial contact to end of event.

· Assist the Events Logistics Manager with managing and updating bookings as necessary.

· Help identify and participate in professional development opportunities for the Hospitality team.

Required Skills/Abilities:

A successful Hospitality Coordinator is:

· Committed to demonstrating and modeling Christ-like hospitality.

· Supportive of ministry that is inspired, empowered, and led by the Holy Spirit

· Exemplary of the mission, vision, values, and measures of Peachtree Church

· Continually seeking the internal and external success of the team/organization with humility

· Well-organized with strong attention to detail for processes and planning.

· Exceptional client care and relationship-building skills.

· Emotionally intelligent and adept at working efficiently and kindly with a variety of different personalities.

· Trustworthy with high integrity for confidential information.

· Outstanding in time management skills.

· Focused on solutions-based problem solving.

· Willing to adjust and adapt as needed to support Hospitality and Peachtree Church at large.

Preferred systems and technical skills:

· Event timeline creation and management

· Event Management System (EMS)

· TouchPoint Church Management System

· Asana Project Management System

· Microsoft Office Suite (Outlook, Teams, etc.)

· Entrepreneurial Operating System (EOS)

Education and Experience:

High school diploma or equivalent

Bachelor's degree preferred

At least one year of related event planning or client care experience is preferred, but transferable experience of a similar background is acceptable

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Prolonged periods of standing and regular movement for wedding rehearsals, wedding ceremonies, venue tours, high holidays, and other congregational events

Must be able to lift up to 15 pounds at times.