What are the responsibilities and job description for the Early Childhood Assistant Director position at Peaceful Beginnings Early Childhood Center?
Overview
We are seeking a dynamic and highly organized Assistant Director to join our team. This vital role offers an exciting opportunity to support administrative leadership through comprehensive administrative assistance, project coordination, and office management. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional multitasking abilities, keen attention to detail, and proactive problem-solving skills. Your energy and enthusiasm will help ensure the smooth operation of daily activities, enabling the Director to focus on strategic initiatives and organizational growth. This is a salary position, working Monday through Friday. Job provides competive pay with benefits.
Responsibilities
- Provide comprehensive executive administrative support to the Director, including State food program, childcare subsidies, payroll assistance, customer billing, helping in classrooms when necessary, using tools like Microsoft Outlook Calendar, and ProCare.
- Organize and coordinate events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.
- Manage office operations by overseeing filing systems, data entry, and maintaining office supplies inventory.
- Handle incoming calls with professionalism and excellent customer service; practice excellent phone etiquette while directing inquiries appropriately.
- Assist with project coordination tasks by tracking deadlines, preparing agendas, and following up on action items to ensure timely completion.
- Managing confidential information discreetly and handling errands for the Center.
- Maintain accurate records.
Experience
- Proven experience in administrative support and childcare within a professional office environment.
- Demonstrated proficiency in office management tasks such as filing, data entry, billing, ordering, social media, and clerical duties.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience coordinating events or projects from inception to completion.
- Exceptional communication skills with professional phone etiquette and customer service orientation.
- Ability to handle confidential information responsibly while maintaining high levels of accuracy and efficiency in all tasks.
Required
- Must pass criminal and child abuse background checks
- Is a motivated self-starter, with the ability to successfully complete administrative tasks in a timely manner
- Has a positive attitude about the future, direction, leadership and members of Peaceful Beginnings, Peace congregation, and the LCMS
- Has the ability to listen and communicate well with parents/guardians of children, fellow staff, and church leadership
Preferred
- Experience in an administrative role
- A degree or experience in education or early childhood education
- Has a passion to reach families with the gospel of Jesus Christ
- Is a mission-minded Christian, who is a member in good standing of a Lutheran Church - Missouri Synod (LCMS) congregation
Join us in this engaging role where your proactive approach will make a meaningful impact! We value energetic individuals who are eager to support leadership excellence while fostering an organized and welcoming office environment. This paid position offers a rewarding opportunity to develop your skills across multiple administrative functions while contributing to our organization’s success.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person