Executive Assistant

About Peace of Mind

Peace of Mind, Inc. is a Washington, DC-based 501(c)(3) nonprofit that delivers mindfulness-based social-emotional learning (SEL) curriculum to PreK–8 students across approximately 80 public schools in the Greater Washington, DC area. Our programs are designed to help students develop the inner tools they need to learn, grow, and navigate life and our work is grounded in evidence, rooted in relationships, and driven by a deep belief in every child's potential.

We are a small, mission-driven team in an active growth phase. This is a hands-on, high-impact role at the center of how the organization runs.

What This Job Actually Is

The Executive Director of Peace of Mind is most effective when she's focused on strategy, funder relationships, school partnerships, and organizational leadership. Administrative and operational tasks, scheduling, logistics, data entry, event coordination, are important work, but they're not the highest use of her time. This role exists to own that layer so she doesn't have to.

This is not a "sit at a desk and answer emails" role. It is a "know what needs to happen before anyone asks, make it happen, and tell the ED it's done" role. You will touch almost every part of how this organization runs. If you like variety, ownership, and the satisfaction of being the most organized person in the room, this is for you.

What Your Week Actually Looks Like

On any given week, you might:

• Wrangle the ED's calendar so she can actually get to the important meetings
• Coordinate logistics for an upcoming educator training, venue, materials, RSVPs, setup
• Enter partnership data into Salesforce so the pipeline is current before a funder call
• Track down an outstanding invoice and follow up until it's resolved
• Draft a confirmation email for a board member, ship orders, order supplies for the office, and update an Asana project, possibly all before lunch

No two weeks look exactly the same. That's the job.

Your First 90 Days

Days 1–30: Learn how the organization runs. Shadow the ED. Understand the calendar, the tools, the rhythm of the year. Start owning scheduling and email triage.

Days 30–60: Take full ownership of logistics for at least one event. Get fluent in Salesforce and Asana. Start anticipating needs rather than waiting to be asked.

Days 60–90: The ED should feel noticeably less burdened. You are running the day-to-day administrative layer without being managed through it.

You'll Thrive Here If…

You get genuine satisfaction from making things run smoothly

You're the person in your life who remembers every detail and follows up without being asked

You can hold five things in your head at once and not drop any of them

You're comfortable working independently in a small organization where the playbook is still being written

You believe that administrative work done well is a form of organizational leadership

This Isn't For You If…

You need a lot of structure and defined processes to feel confident (we're building those, you'd be helping build them)

You prefer to stay in your lane. This role requires flexibility and a "whatever it takes" orientation

You're looking for a remote position. This role requires you to be present, in person, in DC

What's Hard About This Job

We are a growing nonprofit with limited resources and a lot of ambition. Things move fast. Priorities shift. There will be moments where you're asked to do something that wasn't on your list. The ED is managing a lot, she'll be a great manager, but she won't always have time to hand-hold. You need to be comfortable with some ambiguity and confident enough to make judgment calls.

The Interview Process

• Application review — resume and cover letter
• 30-minute introductory call
• Short skills exercise (nothing elaborate — we want to see how you think)
• Final conversation

Compensation & Logistics

Pay: $21-$27/hour, based on experience

Hours: 25 hours/week; flexible within core business hours

Location: In-person, Washington DC area — required

Classification: Part-time, W-2 employee

Benefits: Open PTO, company laptop, monthly stipend for cell phone use

To Apply

Send your resume to people@teachpeaceofmind.org with the subject line "Executive Assistant." Please do not send it via Linkedin.

We are hiring now. Applications reviewed on a rolling basis.

Research shows that women and Black and Brown candidates are significantly less likely to apply for a role unless they meet every single qualification listed. We want to be direct: if this role excites you and you meet most of what we've described, please apply. We hire for potential, values alignment, and how you think, not just a checklist. We actively want our team to reflect the communities we serve, and we mean that.

Peace of Mind is an equal opportunity employer. We are committed to building a team that reflects the communities we serve.