What are the responsibilities and job description for the Accounts Payable Associate position at PDI Kitche, Bath, and Lighting?
We are looking for an Accounts Payable Associate to join our growing team!
At PDI, our goal is to always be committed to providing quality products with prompt, efficient, courteous service in all segments of our business. We pride ourselves in keeping flexibility of procedures and policy at the forefront so that customer needs are always satisfied.
Since 1973, we have maintained our position as a leader in the wholesale distribution industry and offer first-class service to customers in the residential and commercial plumbing industries, as well as home builders, interior designers, remodelers, and homeowners. We operate 19 branch locations and 13 showrooms throughout Georgia, Tennessee, and South Carolina.
Function: As an Accounts Payable Associate, you will be responsible for managing the accounts payable processes, including invoice processing, payment reconciliation, and vendor communication. Your role involves ensuring timely and accurate payments to suppliers, maintaining vendor relationships, and supporting the overall financial operations of the company.
Principal Duties and Responsibilities:
- Receive, review, and process invoices from vendors and suppliers for goods and services received. Verify accuracy of invoices, including pricing, quantities, and terms, and ensure proper coding and approval according to company guidelines.
- Prepare and process payment batches, including checks, electronic transfers, and ACH payments, in accordance with established payment terms and schedules. Verify payment accuracy, obtain necessary approvals, and reconcile payment discrepancies as needed.
- Maintain vendor accounts and contact information in the accounts payable system. Communicate with vendors regarding invoice inquiries, payment status, and payment discrepancies. Build and maintain positive relationships with vendors to facilitate smooth payment processing and resolve issues promptly.
- Reconcile vendor statements and accounts payable sub-ledger to ensure accuracy and completeness of payable balances. Investigate and resolve discrepancies, such as missing invoices, duplicate payments, or pricing errors, through coordination with vendors and internal stakeholders.
- Assist in the month-end closing process by preparing accruals, adjusting journal entries, and reconciling accounts payable balances to the general ledger. Provide support for financial reporting and analysis related to accounts payable transactions and aging reports.
- Ensure compliance with company policies, accounting principles, and regulatory requirements related to accounts payable processes. Maintain accurate and organized documentation of invoices, payments, and vendor correspondence for audit purposes.
- Provide responsive and professional customer service to internal stakeholders and external vendors regarding accounts payable inquiries and requests. Respond to inquiries in a timely manner and resolve issues effectively to maintain positive relationships and support business operations.
- Other duties as assigned.
Position Requirements:
- Bachelor's degree in accounting, finance, or related field (preferred).
- Previous experience in accounts payable, accounting, or finance, preferably in the wholesale plumbing industry.
- Proficiency in accounts payable software, ERP systems, and Microsoft Excel.
- Knowledge of accounts payable principles, procedures, and best practices.
- Strong attention to detail and accuracy in data entry and reconciliation.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
- Analytical mindset with problem-solving skills.
- Understanding of financial regulations and compliance requirements.