What are the responsibilities and job description for the Executive Assistant position at PDC Electric LLC?
We're a fast-moving electrical contracting company, and we need a right-hand person who can keep up. This isn't a sit-and-wait kind of role. We’re looking for someone to catch what falls through the cracks before it hits the floor. A self-starter who can read a room, figure out what needs to happen, and make it happen without being told twice. You'll be embedded in the daily engine of the business, supporting financial operations, keeping the back office tight, and making sure leadership is focused on clients and jobs – not chasing paperwork. If you have a knack for creating order without being asked and thrive in times of change, keep reading.
This role could be a good fit if you:
- Don’t wait for a manual when you can find the answer yourself. You might frequently say "I figured it out,” or “I took care of it.”
- You move fast and don’t leave loose ends.
- You know how to navigate strong personalities without losing your own.
- You’re energized by being at the center of the operation, not overwhelmed by it. You like being the person who knows everything that’s going on.
KEY RESPONSIBILITIES
Accounting & Financial Operations
– Accounts receivable and payable: invoice customers, follow up for collection when needed, and input vendor invoices
– Job costing: track labor, expenses, materials, and subcontractor costs against estimates and flag variances early
– Payroll: process payroll accurately and on time, including prevailing wage tracking where applicable
Business Administration
– Own the administrative backbone of the company: contracts, certificates of insurance, licensing renewals, and compliance filings
– Manage vendor and subcontractor relationships, including onboarding documentation and W-9 collection
– Keep the job board and project files organized so anyone can find what they need in under two minutes
– Liaise with customers, suppliers, and field crews professionally and without drama
Executive Support
– Manage shared calendars, bridge communication gaps, and handle follow-ups
– Anticipate needs before they become urgent; bring solutions, not just problems
– Be a trusted, discreet partner who can handle sensitive business information with professionalism
QUALIFICATIONS
– 3 years of experience in an office manager or executive assistant role, ideally in construction, trades, or a similarly fast-paced industry
– Solid working knowledge of QuickBooks Online, as well as accounting and job costing principles
– Payroll processing experience; familiarity with prevailing wage or certified payroll is a plus
– Exceptional organizational skills, ability to notice when things are sliding before anyone else does
– Proven ability to work independently in an ambiguous environment and make smart judgment calls without a playbook
– Thick skin and good humor; you won't be rattled by a chaotic day or a last-minute pivot
– Strong written and verbal communication so you can represent the company professionally in any context
– Proficiency in Microsoft Office
COMPENSATION DETAILS
– Competitive salary commensurate with experience, starting at $35/hr
– Health benefits
– 401K with company match
– Paid time off
To apply, send your resume and a brief note about a time where you turned chaos into order.
We personally read every submission.