What are the responsibilities and job description for the Administrative Assistant position at PD Systems?
Administrative Assistant
Location: Ft. Hunter Liggett, CA
Pay Rate: $38.39/hour
Job Description
We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.
PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance.
Required Duties
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence in a timely manner.
- Manages calendars for senior staff, including making travel arrangements.
- An expert at Microsoft Office 365(Excel/Word/PPT)
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses Adobe to create and manipulate PDF documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Research as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
- Other duties as assigned.
PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind.
Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.
Job offers may be contingent upon undergoing a pre-employment background check and/or drug screening.
Salary : $38