What are the responsibilities and job description for the Accounts Payable Specialist position at PCX Aerosystems, LLC?
Client Organization Scope:
- $150m Revenue
- 300 vendors in AP system
- 80-85% of invoices are PO-related and require 3-way match
- Multi-site responsibility
Accountability:
Owns execution of full-cycle Accounts Payable process. Prepares and processes all accounts payable according to terms, resolving any discrepancies between PO/Receiver/Invoice as needed with limited supervision. Corporate Credit Card reconciliation and follow up on delinquent submissions.
Duties/responsibilities include, but are not limited to the following:
- Performs 3-way match of PO, receiver and invoices
- Contacts vendors as needed to request statements and resolve any issues or respond to their inquiries; Assists in resolution of complaints between vendor and customer
- Communicates with buyers on PO discrepancies
- Distributes non-PO invoices for approval
- Processes corporate purchasing credit cards
- Prepares weekly vendor payments by check and ACH; prepares Positive Pay and ACH files for uploading to bank site
- Controls check signatures and distribution to vendors
- Responsible for following up on outstanding “uncashed” checks
- Maintains W-9 documents for all vendors to accurately produce annual 1099s
- Assists with annual financial audits
- Assists accounting staff in the month end close process; ensure that all invoices are posted in the appropriate fiscal month and all invoices that have not yet been received are properly accrued for.
- Maintain accurate and complete records for all accounts payable transactions
- Participates in training and instruction as directed
- Reviews Accounts Payable Aging and Goods Received and Not Invoiced reports for accuracy maintaining GRNI under 90 days of receipt.
The above listed responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities or duties required. Incumbents will be expected to perform other duties as assigned.