What are the responsibilities and job description for the Academic Coordinator position at pcom?
Job Title: Academic Coordinator
Department: Department of Medical Sciences
FLSA: Exempt
Location: Suwanee, Georgia
Position Summary
The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery, provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities. Primary responsibilities include, but are not limited to, arranging course logistics, compiling course materials; and providing academic support to students. This role also collaborates with other departments, such as student affairs, to identify and resolve issues related to student’s academic progress.
ESSENTIAL SUTIES AND RESPONSIBLITIES
The successful incumbent will perform the following duties, with or without reasonable accommodations:
• Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.
• Maintain current department and academic calendars; distribute to faculty and students, as directed.
• Coordinate or assist with preparing and compiling course schedules and course-related materials, including but not limited to, syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials.
• Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.
• Maintain accurate attendance records for students and faculty.
• Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.
• Enter students’ academic progress into approved systems of record accurately and timely. Such systems include gradebooks, exam platforms, student information systems, and learning management systems (LMS).
POSITION REQUIREMENTS
Education
• High School Diploma or GED; Bachelor’s degree in business administration or a related field preferred.
Experience
• Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
Required Skills
• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
• High level of customer service.
• Strong planning and organizational skills.
• Strong written and verbal communication skills.
• Strong collaboration skills.
• Ability to stand, walk, and sit for prolonged periods.
• Ability to view computer screen(s) for extended periods, up to eight hours per day.
• Manual dexterity and mobility in order to use personal computers and other office equipment.
