Administrative Assistant I

Position: Administrative Assistant I

Los Alamos, NM

Remote Status: On-Site

Street Legal is currently seeking an Administrative Support Associate to join our team in the Los Alamos, NM area. Benefits for this position include: A competitive hourly rate, plus Medical, Dental & Vision, 401K match and Paid Time Off. This position is perfect for someone detail oriented, with a drive to learn and expand their professional portfolio. As this team supports many Administrative efforts and projects, this positioncould be involved in any of the following task and support initiatives:

Responsibilities

• Provide daily administrative support which includes, but is not limited to, the following activities:
• Use various software applications for calendar management, word processing, data entry, composing, preparing correspondence and travel documents, briefings, reports and graphic presentations and a wide variety of other analytical, process flow, financial spreadsheet, narrative, tabular and statistical materials requiring complex formats and arrangement.
• The field office Work Authorization inbox shall be checked every day and entered into the eDocs system for routing.
• The field office Work Authorization inbox shall be checked for return (signed) work authorization and institute a tracking spreadsheet that will be updated two times per week unless otherwise directed.
• The returned (signed) work authorizations from Triad/LANL shall be uploaded into eDOCS to officially closeout the transaction.
• Enter and maintain travel document receipts for government travel for the various field office organizations.
• Enter all government travel into the Concur system for authorization and process vouchers in accordance with department procedures.
• Escort visitors--work with security to arrange for foreign visitors.
• Provide assistance in the ordering, storing, and distribution of office supplies.
• Maintain administrative data systems such as contact lists, shared calendars, and the dashboard.
• Perform technical writing, editorial and layout services, graphic design, high-resolution scanning, and all other steps necessary to provide digital "camera ready" output for brochures or other publications.
• Receive visitors, screen calls and refer inquiries to the appropriate person.
• Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and office policies and procedures.
• Support the management of office filing and record systems.
• Maintain all files, records, documents, correspondence, briefings, reports, graphic presentations, photos, etc. on a shared drive.
• Some administrative support staff shall support the specific Assistant Managers and their respective groups.
• Some administrative support staff shall be assigned responsibilities as Issues Management Coordinators and will be the organizations' records custodians.
• Field Office Facilities/Conference Room management: Provide assistance in preparing briefing material for meetings/conferences, setting up telephone conferences, coordinate conference room reservations, arrangements and meeting room setups.
• Personnel shall be familiar with (or learn) the appropriate mail regulations and guidelines.
• Mailroom Services shall be provided in accordance with locally established Mailroom Procedure Guidelines to include:
• Data entry of all correspondence into eDocs
• Managing LASO mailbox and timelines
• Scanning correspondence and attachments, including email, into eDocs
• Ensuring correspondence is routed to the appropriate field office organization through eDocs electronic capabilities and/or routine mailing capabilities
• Ensuring that all correspondence is file coded and routed to the Records Coordinator for disposition
• Serve as the focal point for incoming and outgoing field office correspondence.
  
  

Qualifications

• High School Diploma or equivalent
• 1-2 years of experience in a similar role
• Personnel must have interpersonal skills such as customer service and teaming abilities.
• Discretion, professionalism, good judgment, organizational ability, initiative, flexibility, and the ability to work independently are especially important for these positions.
  
  

Job Type: Full-time. This position supports the mail room which must be performed on-site.

Pay is $30/hour plus $4.93/hour Health & Welfare.