What are the responsibilities and job description for the Administrative Assistant - Sales Department position at PCH Hotels & Resorts Inc.?
At Renaissance Riverview Plaza Hotel, we pride ourselves on delivering unparalleled service in a beautiful environment. Our hotel is full of warmth, luxury, and modern amenities, offering our guests an unforgettable experience. We are seeking dynamic and results-driven candidates to join our team to deliver outstanding service to our guest.
Why Join Us? This is your opportunity to be part of a prestigious property within the Marriott family, where you can make a significant impact. We offer a collaborative work environment, opportunities for growth, and the chance to work with a passionate team dedicated to creating memorable experiences for our guests.
As a part of the PCH Hotels & Resorts portfolio, we offer a robust compensation and benefits package, including:
- Health, Dental, Vision and Life Insurance including FSA and HSA options
- Short and Long-Term Disability
- Paid holidays, Vacations, PTO and Sick Leave.
- 401k with matching
- Tuition Reimbursement
- Hotel and Food and Beverage Discounts
And much more!
Job Description:
As a member of our hospitality team, the primary responsibility of a Sales Administrative Assistant is to provide efficient administrative support to the Sales department and help streamline operations. This role plays a crucial part in ensuring the smooth operation of the Sales team by handling various administrative and organizational responsibilities. This role manages the appointment calendar for the Sales team, handles incoming calls, screens and directs them to the appropriate personnel, provides information to callers as necessary, and assists in organizing and coordinating meetings and events. This role requires excellent organizational and time management skills, strong attention to detail, effective communication abilities, and proficiency in various software and office tools.
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· Efficiently handles incoming mail, routing it to the appropriate recipients and attaching relevant files for the employer's response. |
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· Skillfully composes and types routine correspondence, such as client letters, proposals, and contracts, maintaining a professional and polished style. |
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· Establishes and maintains a well-organized file system, ensuring correspondence and other records are filed appropriately for easy retrieval. |
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· Serves as the first point of contact for the manager's telephone calls, promptly answering and screening them with professionalism and courtesy. |
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· Manages the manager's schedule, effectively scheduling appointments and ensuring efficient time management. |
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· Provides a warm and welcoming reception to scheduled visitors, guiding them to the appropriate area or person. |
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· Efficiently handles travel arrangements, coordinating travel schedules and reservations for the manager. |
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· Conducts research and compiles and types statistical reports, ensuring accuracy and attention to detail. |
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· Organizes and facilitates meetings, preparing agendas, reserving and setting up meeting facilities, and accurately recording and transcribing meeting minutes. |
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· Assists with document reproduction, making copies of correspondence and other printed materials as required. |
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· Prepares outgoing mail and correspondence, including emails and faxes, ensuring prompt delivery. |
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· Takes responsibility for office supplies, promptly ordering and maintaining them, and arranging equipment maintenance as needed. |