Construction Office Administrator

Construction Administrator

We are seeking an experienced Construction Administrator to support the day-to-day accounting, payroll, and administrative operations of a growing mechanical contracting firm. This individual will play a key role in keeping projects organized, supporting field operations, and ensuring payroll, billing, and project documentation are processed accurately and on time.

Responsibilities

• Process weekly payroll and timesheets for field and office personnel
• Manage certified payroll reporting for public works projects
• Maintain employee records, payroll documentation, and compliance files
• Assist with accounts payable, accounts receivable, and general bookkeeping functions
• Utilize QuickBooks for payroll, invoicing, reporting, and financial tracking
• Support project managers with contracts, change orders, purchase orders, and project documentation
• Track subcontractor compliance, insurance certificates, and lien waivers
• Assist with project billing and collection efforts
• Maintain organized project files and support overall office operations
• Coordinate with field personnel, vendors, subcontractors, and clients as needed

Qualifications

• 5–10 years of construction office administration experience
• Strong QuickBooks experience required
• Experience processing certified payroll required
• Experience managing payroll, timesheets, and construction-related accounting functions
• Familiarity with public works projects and prevailing wage requirements is a major plus
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced construction environment
• Proficient with Microsoft Office Suite, including Excel

Compensation & Benefits

• Competitive compensation based on experience
• Comprehensive benefits package
• Long-term growth opportunity with a stable and growing mechanical contractor

If interested, please submit your resume and salary requirements for consideration.