What are the responsibilities and job description for the Financial Controller position at PBS Accounting and Tax Solutions?
Job Summary
The Part-Time Controller is responsible for the overall integrity and accuracy of multiple clients' financial records, ensuring compliance with relevant regulations and providing essential data for strategic decision-making. This role focuses on high-level reconciliations, financial reporting, risk management, and serving as the primary liaison between internal operations, financial institutions, and the external tax preparer.
Essential Responsibilities & Scope of Work
I. Financial Oversight & Month-End Close
Balance Sheet Reconciliation: Execute and review monthly reconciliations for all balance sheet accounts, ensuring accuracy and proper classification.
Revenue Management: Perform detailed revenue reconciliation, including deferred revenue and recognition, ensuring alignment with accounting principles.
Accruals and Prepayments: Manage and record all necessary accruals and prepaid expenses to ensure financials accurately reflect the business's current standing.
Fixed Assets: Maintain a complete and accurate fixed asset listing, including depreciation schedules.
Payroll Reconciliation: Reconcile monthly payroll entries, ensuring accurate recording of wages, taxes, and liabilities.
II. Compliance, Tax, and Audit Support
Tax Liability Tracking: Track and monitor all tax liabilities (including sales tax, payroll tax, etc.) and manage quarterly or estimated tax payments.
W9 Compliance: Ensure proper documentation (W9s) is obtained and maintained for all vendors and contractors to meet regulatory reporting requirements.
External Liaison: Serve as the primary contact and liaison between financial institutions (e.g., banks, lenders) and the external tax preparer, ensuring seamless information exchange.
Audit Preparation: Coordinate and assist with all Working Capital (WC) audits and Business Liability audits, preparing required documentation and schedules.
Financial Tie-Out: Ensure financial statements are properly tied out to the final tax returns and supporting documentation.
III. Reporting and Analysis
Monthly Financial Reporting: Prepare and distribute comprehensive monthly financial reports, including comparative analyses and key performance indicators (KPIs).
Management Meetings: Lead and participate in monthly financial review meetings with management to discuss results, variances, and forecasts.
Budgeting and Cash Flow (if in scope): Develop and maintain the annual operating budget and manage detailed cash flow forecasting to support strategic planning and liquidity management.
IV. Transactional Oversight
Accounts Management: Oversee the management of Accounts Receivable (A/R) and Accounts Payable (A/P) processes.
Receipt Tracking (if in scope): Establish and enforce policies for the efficient and accurate tracking and documentation of all expenses and receipts.
Debt Management: Track and reconcile note payable interest agreements and balances.
Qualifications
Experience: Five or more years of experience in accounting or finance, with demonstrated experience in general ledger management, month-end close, and financial reporting.
Skills: Proficiency with QuickBooks Online (QBO) and advanced Excel skills required. Must possess strong analytical abilities and excellent written and verbal communication skills.
Commitment: Ability to dedicate the required part-time hours consistently and manage deadlines effectively.
The Part-Time Controller is responsible for the overall integrity and accuracy of multiple clients' financial records, ensuring compliance with relevant regulations and providing essential data for strategic decision-making. This role focuses on high-level reconciliations, financial reporting, risk management, and serving as the primary liaison between internal operations, financial institutions, and the external tax preparer.
Essential Responsibilities & Scope of Work
I. Financial Oversight & Month-End Close
Balance Sheet Reconciliation: Execute and review monthly reconciliations for all balance sheet accounts, ensuring accuracy and proper classification.
Revenue Management: Perform detailed revenue reconciliation, including deferred revenue and recognition, ensuring alignment with accounting principles.
Accruals and Prepayments: Manage and record all necessary accruals and prepaid expenses to ensure financials accurately reflect the business's current standing.
Fixed Assets: Maintain a complete and accurate fixed asset listing, including depreciation schedules.
Payroll Reconciliation: Reconcile monthly payroll entries, ensuring accurate recording of wages, taxes, and liabilities.
II. Compliance, Tax, and Audit Support
Tax Liability Tracking: Track and monitor all tax liabilities (including sales tax, payroll tax, etc.) and manage quarterly or estimated tax payments.
W9 Compliance: Ensure proper documentation (W9s) is obtained and maintained for all vendors and contractors to meet regulatory reporting requirements.
External Liaison: Serve as the primary contact and liaison between financial institutions (e.g., banks, lenders) and the external tax preparer, ensuring seamless information exchange.
Audit Preparation: Coordinate and assist with all Working Capital (WC) audits and Business Liability audits, preparing required documentation and schedules.
Financial Tie-Out: Ensure financial statements are properly tied out to the final tax returns and supporting documentation.
III. Reporting and Analysis
Monthly Financial Reporting: Prepare and distribute comprehensive monthly financial reports, including comparative analyses and key performance indicators (KPIs).
Management Meetings: Lead and participate in monthly financial review meetings with management to discuss results, variances, and forecasts.
Budgeting and Cash Flow (if in scope): Develop and maintain the annual operating budget and manage detailed cash flow forecasting to support strategic planning and liquidity management.
IV. Transactional Oversight
Accounts Management: Oversee the management of Accounts Receivable (A/R) and Accounts Payable (A/P) processes.
Receipt Tracking (if in scope): Establish and enforce policies for the efficient and accurate tracking and documentation of all expenses and receipts.
Debt Management: Track and reconcile note payable interest agreements and balances.
Qualifications
Experience: Five or more years of experience in accounting or finance, with demonstrated experience in general ledger management, month-end close, and financial reporting.
Skills: Proficiency with QuickBooks Online (QBO) and advanced Excel skills required. Must possess strong analytical abilities and excellent written and verbal communication skills.
Commitment: Ability to dedicate the required part-time hours consistently and manage deadlines effectively.