Administrative & Sales Coordinator

PBG Event Group is a locally owned event and hospitality company based in West Hempstead, NY, specializing in event venues, catering, entertainment, and event production.

We're seeking an experienced, organized, and dependable Administrative & Sales Coordinator to support our management team, coordinate daily operations, and assist with customer communication and sales activities.

The ideal candidate is proactive, detail-oriented, comfortable multitasking, and able to work independently in a fast-paced environment.

This is an opportunity to take ownership of your responsibilities, develop new skills, and grow with a dynamic small business.

RESPONSIBILITIES

Administrative & Scheduling

• Coordinate management calendars, meetings, appointments, and daily schedules.
• Maintain organized records, documents, correspondence, and office workflows.
• Assist with purchasing, vendor coordination, and inventory tracking.

Sales & Customer Support

• Respond to customer inquiries and follow up with prospective clients.
• Schedule appointments and venue tours.
• Maintain accurate CRM records and customer information.
• Assist with proposals, contracts, and event documentation.

Finance & Operations Support

• Assist with basic invoices, receipts, and payment follow-ups.
• Coordinate event paperwork and internal administrative needs.
• Help organize event photos, digital assets, and related materials.

Process Improvement

• Identify opportunities to improve organization and efficiency.
• Learn and utilize company systems to support daily operations.
• Take ownership of assigned responsibilities as the role develops.

REQUIREMENTS

• Minimum 3 years of relevant administrative, office management, or sales support experience.
• Strong organizational, scheduling, communication, and multitasking skills.
• Proficiency with Microsoft Office, Outlook, Excel, and general office technology.
• Ability to work independently, prioritize responsibilities, and follow through on assignments.
• Professional customer service skills, both written and verbal.
• Valid driver's license and reliable transportation.
• Experience with CRM systems, QuickBooks, hospitality, or event operations is a plus.

**PBG Event Group** is a locally owned event and hospitality company based in West Hempstead, New York. We specialize in creating memorable experiences through event venues, catering, entertainment, and event production services.

From intimate celebrations to large-scale events, our team brings creativity, professionalism, and attention to detail to every occasion. As a dynamic, growing company, we take pride in delivering exceptional service, building lasting client relationships, and creating an environment where our team members can learn, contribute, and grow.