Accounts Payable Clerk

Accounts Payable Clerk – Payless Auto Glass

Location: Glastonbury, CT | Part-Time | On-Site

Payless Auto Glass is seeking an Accounts Payable Clerk to join our close-knit team. The ideal candidate will have strong organizational skills, be comfortable handling phone calls, and be proficient with computers and Microsoft Office. While prior knowledge of the auto glass industry is not required, the ability and willingness to learn are essential. We will provide comprehensive training to ensure success in the role.

Key Responsibilities:

• Check and approve all vouchers for payment.
• Answer all vendor inquiries, manage escalations professionally, and maintain good relationships with vendors.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Prepare and execute weekly payment runs (checks, ACH, wire transfers).
• Print accounts payable reports, maintain records, and prepare analysis of accounts as required.
• Match invoices with purchase orders and receiving documents.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain vendor files and ensure W-9 and 1099 compliance.
• Support month-end close by preparing AP accruals, reports, and reconciliations.
• Maintain spreadsheets for utilities and others as needed.
• Coordinate manual wire payments and post to vendor accounts.
• Review and process expense reports.
• Manage the fleet, including notifying staff of emissions, keeping track of maintenance, and monitoring gas cards.
• Manage company phones, including adding and removing lines, monitoring expenses, and serving as primary contact.
• Ensure compliance with company policies and procedures.
• Assist in special projects as necessary and support other accounting and finance team members, inventory management, and cost accounting.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The noise level in the work environment is quiet to moderate. Flexible hours are available.

Qualifications:

• Previous accounts payable or general accounting experience required.

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting or related field is a plus.

• Proficiency in Microsoft Office and accounting software; comfort working with computers.

• Strong attention to detail and high level of accuracy; excellent organizational and time management skills.

• Ability to work effectively in a team-oriented environment and independently.

• Willingness to learn and adapt to industry-specific knowledge and procedures.

If you are a personable, detail-oriented professional who takes pride in timely, high-quality work, we encourage you to apply. Please submit your resume here or at paylessautoglass.com.