Director of Workforce Development JAN

Abyssinian Development Corporation

Position Description

JOB TITLE:

HEAD START DIRECTOR

Department: Mission Advancement

FSLA Status: Exempt

Reports to: VP of Educational Programs

Supervisory Responsibility: Head Start Staff

Prepared By: Human Resources

Approved Date: July 15, 2013

JOB STATEMENT/SUMMARY

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The Head Start Director provides leadership to the Abyssinian Head Start program and reports to the VP of Educational Programs. S/he recommends policies, priorities, projects, programs and budgets and works collaboratively to develop and administer the Abyssinian Head Start program in accordance with the Revised Performance Standards and the philosophies and polices outlined by the ACS/Early Learn contract. The Head Start Director is responsible for all operational needs and supervises the day to day implementation of the programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administration

Understands the Early Learn contract and can interpret policy. Ensures the preparation of procedure statements and manuals. Manages all compliance needs related to record-keeping and data retrieval systems essential to effective administration and to the operation of the programs. Observes and evaluates the program. Completes attendance reports, self-assessments tools, and other compliance documents as required. Handles parent concerns and complaints. Meets with any parent whose child is experiencing difficulty or whose child is identified for intervention, be it medical, educational, or psychological. Monitors communication between teachers and parents. Conducts monthly meetings for all staff. Maintains good communication with other preschools and educational institutions in the community. Confers with Delegate Agency Policy committee in program decisions. Works closely with District 1707 Labor Union Group. Develops an atmosphere of support for the Abyssinian Head Start Program across all sites and within the geographic program area of the community. Develops and maintains relationships with community preschools, organizations, diverse groups within the community. Assists colleges and universities in teacher training and internship program. Works collaboratively as a member of the leadership team consisting of the Director, Education Director(s), and the Facilities Manager. Director of Early Learn.pdf Version: 1.0

The position may require the performance of other essential and non-essential job duties in addition to those

enumerated above which will be determined at the discretion of management. Last Updated on July 15, 2013.

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Oversees of Family Services unit. Coordinates and implements all health related services. Participates in the recruitment and training of all Parent Involvement groups. Actively participates in the recruitment and training of Parent Volunteers. Leads the ongoing outreach, and recruitment strategies to maintain 100% enrollment, including up to 10% of children with disabilities. Attends and represents the agency at appropriate meetings, workshops and training sessions

facilitated by the Administration for Children’s Services, Head Start, other agencies and organizations. Coordinates trainings for nutrition and family services staff. Assists Education Director with administrative duties, including the management of consultants’ contracts. Creates partnerships with community-based organizations to support families within the community.

Financial Administration

Has strong track record of maintaining fiscal oversight of a program budget (estimated at $1.8M). Monitors accounts receivable, accounts payable and cash flow and works with the Bookkeeper and the Finance Department very closely. Approves weekly time sheets for all staff each pay period. Maintains control of personnel costs, as they relate to the budget, on a month-to-month basis. Ensures the development of inventory control practices and procedures for non-expendable equipment and expendable supplies. Coordinates the purchase of and maintains the inventory of supplies and equipment. Informs DAPC of program finances as necessary.

Personnel Administration

Develops and periodically reviews an effective, efficient administrative structure. Works with HR to maintain and update personnel records. Keeps track of sick and personal time earned and taken. Ensures the development of a staffing plan that clearly delineates and defines position functions. Ensures the development and periodic review of a wage and salary administration program that ensures similar remuneration for similar responsibility, education and experience. Ensures the preparation of written policies and practices and adherence to them. Ensures compliance with federal, state and local laws and regulations covering equal opportunity employment, minimum wages, etc. Collaborates with HR to manage all talent needs; recruits, interviews and makes recommendations to extend offers. Facilitates orientation for new staff. Maintains and periodically reviews staff manual and personnel policies. Manages all personnel needs and issues and works with staff to resolve all. Provides in-service training and workshops as needed for staff development; assists the Education Director with formal parent-teacher conferences. Observes staff twice annually. Conducts effective performance evaluations and mentors those with less experience through formal channels; meets and evaluates all staff members annually.

Meets with all staff members at the end of the introductory period. Helps team execute career development plans; suggests areas for improvement in internal processes along with possible solutions. Challenges others to develop as leaders while serving as a role model and mentor. Inspires coworkers to attain goals and pursue excellence.

Consistently acknowledges and appreciates each team member’s contributions. Effectively utilizes each team member to his/her fullest potential. Motivates team to work together in the most efficient manner. Mitigates team conflict and communication problems. Facilitates team and client meetings effectively. Holds regular scheduled status meetings with staff; keeps staff well informed of changes within the organization and general corporate news. Demonstrates excellent judgment, willingness to make decisions, and ability to push back on others (i.e., say no) when appropriate. Knows when to ask for help. Follows through on commitments; highly reliable. Demonstrates willingness to work flexible hours.

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QUALIFICATIONS:

Education and Experience

Master’s degree in Education,

Human Services, Organizational Management or related field required. At least five years of experience in managing educational programs and minimum of two years managing an Early Childhood Education program.

Specific Skills:

Required

Must possess leadership qualities and excellent interpersonal savvy. Responsible for establishing an inclusive, collaborative, and positive environment. Strong ability to involve families, create effective community partnerships and successful collaboration with professionals in the field of childcare. Experience in informing policies with the guidance of the Performance Standards. Must possess budgeting skills to effectively manage a $1.8M contract. Able to involve the DAPC in decision making process. Excellent reporting skills. Able to write and speak well.

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Principle Contact:

VP of Educational Programs, Educational Directors, Facilities Manager, Bookkeeper/Secretary, Family Engagement Staff, Custodians, Food Services Staff, Delegate Agency Policy Committee, Finance & HR Departments,

Thurgood Marshall Academy Lower School Staff, and ADC Board of Directors’ Programs Committee Members.

SALARY AND BENEFITS:

A competitive compensation is commensurate with experience and requirements; an attractive benefits package which includes Medical, Dental, Vision, Life, EAP, 403(b) Tax Annuity Plan, BRI e-TRAC Commuter Benefits Program, AFLAC Voluntary Benefits and a generous paid time off policy.

Director

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