Administrative Assistant IV

About Us: Imagine Your Future with Us! Since 1971, Paychex has been at the forefront of simplifying HR, payroll, and benefits for American businesses. Our digital HR technology and advisory solutions cater to the changing needs of employers and their employees. With our award-winning training and endless opportunities for growth and development, you can build a lifelong career with us. We pride ourselves on fostering an inclusive and innovative culture. Our leaders are here to support your career journey; they and our dedicated employees embody the values that drive us to support each other, our clients, and our communities. Join us to pursue your passion and unleash your potential. Overview:

The Administrative Assistant IV provides advanced administrative, operational, and project support to leadership and departmental teams. This role requires strong organizational skills, independent decision-making, and the ability to manage complex tasks with minimal supervision. The ideal candidate is proactive, detail-oriented, and capable of supporting high-volume, fast-paced operations while maintaining a high level of professionalism.

Responsibilities:

Advanced Administrative Support

• Provide high-level support to on average 5 Sr. Directors and Directors.
• Draft, edit, and finalize correspondence, reports, presentations, and other business documents for all levels of organization including executives.
• Assist in developing and updating procedures, documentation, and internal communications.

Project Coordination

• Support Project Coordination in partnership with Leadership and PM Organization.
• Coordinate and track project timelines, deliverables, and follow-up actions.
• Compile data, prepare summaries, and support project planning and execution.
• Serve as an administrative lead on special projects and cross-functional initiatives.

Communication & Liaison Duties

• Act as a primary point of contact for internal staff, clients, and external partners.
• Prepare meeting agendas, materials, and notes; track action items and ensure timely follow-through.
• Facilitate communication across departments to ensure alignment and information flow.

Scheduling & Logistics

• Manage complex calendars for multiple leaders, including appointment prioritization and conflict resolution.
• Coordinate meetings, events, workshops, and travel arrangements.
• Handle vendor communication, office logistics, and general operational support as needed.

Operational Support

• Manages budget compliance, invoice processing and expense management.
• Assist with onboarding support tasks such as preparing materials and coordinating setup needs.
• Identify opportunities to optimize workflow efficiency and recommend process improvements
• Maintain office supplies, technology resources, and other administrative tools.

Qualifications:

• Associate’s degree required; bachelor’s degree preferred.
• 4–6 years of progressively responsible administrative experience.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and other productivity software.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritize competing tasks and manage deadlines effectively.
• Demonstrated discretion in handling confidential and sensitive information.
• Strong organizational, problem-solving, and multitasking abilities.

Compensation: In the spirit of pay transparency, we are excited to share that the starting base pay range for this position is $22.75 to $135.75 per hour. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the Talent Acquisition & Onboarding position. If you are hired at Paychex, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range. Live the Paychex Values:

• Act with uncompromising integrity.

• Provide outstanding service and build trusted relationships.

• Drive innovation in our products and services and continually improve our processes.

• Work in partnership and support each other.

• Be personally accountable and deliver on commitments.

• Treat each other with respect and dignity.

What's in it for you?:

• We value your well-being: We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes, tuition reimbursement, 401(k) employer match, adoption assistance, financial assistance, and much more.
• We value your time: From paid time off to company holidays, culture days, and comprehensive work-life balance programs, we will ensure you have the flexibility you need to be your best.
• We value your development: Our award-winning training and development programs empower our employees with ongoing learning opportunities to give you the building blocks to grow your career.
• We value your perspective: Our company culture reflects the diversity of our employees. We want you to be you and your voice to be heard.
• We value our communities: We offer paid time off for volunteerism and promote many company-wide and local initiatives that benefit organizations you care about.

Note: The benefits described apply to full-time employees. Benefits for part-time, contract, and intern roles may vary.
Not sure if you meet every requirement?: At Paychex, we know that great talent comes in many forms. If you're passionate about the role but don't check every box, we still encourage you to apply. You might be the right fit - either for this position or another opportunity with us.

Paychex is an equal opportunity employer. We are committed to fostering a respectful and inclusive workplace where all individuals are treated fairly and evaluated based on their qualifications, experience, and merit. We comply with all applicable federal, state, and local laws prohibiting discrimination in employment.