What are the responsibilities and job description for the School Committee Clerk / HR Administrative Support position at Pawtucket Public Schools?
School Committee Clerk / HR Administrative Support
12-month position
FLSA Status: Non-Union, Non-Exempt
Salary: $55,000
POSITION OVERVIEW:
The School Committee Clerk is responsible for providing comprehensive administrative support to the School Committee, including coordinating meetings, maintaining official records, and ensuring compliance with Rhode Island open meetings and public records requirements. This position also serves as a backup to the Human Resources Department, supporting key administrative functions including records management and APRA requests.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
School Committee Support (Approximately 50%)
- Schedule, coordinate, and attend all School Committee meetings, including regular, special, and subcommittee meetings
- Prepare and distribute meeting agendas, packets, and supporting materials
- Record, transcribe, and maintain accurate meeting minutes
- Submit approved meeting minutes and agendas to the Rhode Island Secretary of State Open Meetings website in compliance with state requirements
- Maintain official records of School Committee actions, policies, and documentation
- Ensure compliance with Open Meetings Act (OMA) requirements, including public posting timelines
- Coordinate logistics for meetings (location, technology, public access, etc.)
- Serve as liaison between School Committee members, administration, and the public as needed
Human Resources Administrative Support (Approximately 50%)
- Provide backup support to the Human Resources Department
- Maintain and organize personnel and departmental files in compliance with record retention requirements
- Assist with and serve as backup for APRA (Access to Public Records Act) requests, including document gathering and tracking
- Support general HR administrative functions as needed
Qualifications
- Associate's or Bachelor's degree preferred; relevant experience may be considered in lieu of degree
- Prior experience in administrative support, preferably in a school district or municipal setting
- Knowledge of Rhode Island Open Meetings Act and APRA regulations preferred
- Strong organizational, time management, and multitasking skills
- Excellent written and verbal communication skills, including minute-taking and transcription
- High level of confidentiality and professionalism
- Proficiency in Microsoft Office and document management systems
- Bi-Lingual Preferred
Working Conditions
- Ability to attend evening meetings on a regular basis
- Office-based work with occasional need for flexibility in schedule
Terms of Employment
- Twelve-month position
- Non-union position
- Salary and benefits in accordance with Pawtucket School Department policies
Benefits Package Includes:
- Health Insurance: Medical, dental, and vision coverage options
- Retirement Benefits: Participation in a state pension plan (e.g., ERSRI), plus optional 403(b) retirement savings plan
- Paid Time Off: Vacation, sick leave, personal days, and paid holidays in accordance with district policy
- Life Insurance: Employer-sponsored coverage, with optional supplemental policies
- Employee Assistance Program (EAP): Access to counseling and wellness resources
- Professional Development Opportunities
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED