HUMAN RESOURCES DEPARTMENT ASSISTANT

HUMAN RESOURCES DEPARTMENT ASSISTANT
FLSA Status: Non-union, Non-exempt, 12-month position
 
The HR Department Assistant provides confidential administrative and clerical support to the Human Resources Department.  This entry-level position is responsible for assisting with a variety of routine HR functions to support the effective and efficient operation of the department.
 
ESSENTIAL JOB FUNCTIONS:

• Maintain accurate and up-to-date employee records and files in accordance with RI Record Retention laws and department procedures.
• Respond to general HR-related inquiries via phone, email, and in person, ensuring timely and professional communication.
• Post job vacancies internally and externally as directed.
• Schedule interviews and prepare supporting materials for interview committees.
• Assist with the onboarding of new employees by preparing paperwork, scheduling meetings, and welcoming new staff.
• Perform data entry and updates in the HR system and/or attendance management system under supervision.
• Compose routine letters, employment verifications, and other documents as directed.
• File personnel documents and assist in document organization and maintenance.
• Support office supply ordering and inventory for the HR department.
• Assist with special projects and general administrative tasks as assigned by the staff of HR.
• Maintain a working knowledge of school department policies and procedures as well as union contracts.

 
KNOWLEDGE, SKILLS AND ABILITIES:

• Proven ability to maintain confidentiality and demonstrate professionalism in all interactions.
• Strong organizational and time management skills with attention to detail and accuracy.
• Ability to communicate effectively, both orally and in writing.
• Excellent interpersonal and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of standard office procedures and administrative tasks.
• Proficiency with computer systems including GSuite and/or Microsoft Office Suite.

 
REQUIRED QUALIFICATIONS:

• High School Diploma or equivalent.
• Minimum of three years’ experience in a clerical/secretarial/administrative role.
• Proficiency in the use of office technology, including email, spreadsheets, and word processing programs such as GSuite and/or Microsoft Suite.
• Flexibility to work beyond normal business hours as needed.

 
PREFERRED QUALIFICATIONS:

• Associate’s Degree or coursework in Human Resources, Business, or related field
• Previous experience in a Human Resources or school department setting.
• Bi-lingual skills are a plus.

 
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Frequently required to stand, sit and walk
• Occasional lifting or carrying weighing up to 25 pounds
• The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting although the employee may be exposed to adverse weather conditions related to visits to school buildings or other locations
• Specific physical abilities include close vision and the ability to use computer monitors for long periods of time, as well as the ability to communicate verbally in person and on the telephone.

SALARY: $50,000-$55,000 per year

Salary : $50,000 - $55,000