What are the responsibilities and job description for the Staff Accountant position at Paws Up Montana?
POSITION SUMMARY
The Staff Accountant is responsible for accurate and timely accounting operations, with approximately 70% of the role focused on accounts payable and 30% on general staff accounting duties. This position manages vendor invoices and payments, maintains complete accounts payable records, prepares journal entries and account reconciliations, and produces daily reports while supporting company policies, internal controls, and efficient financial operations.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Process vendor invoices, verify approvals, and ensure accurate general ledger and department coding.
- Maintain vendor records, onboard new vendors, and obtain required tax documentation.
- Reconcile vendor statements and resolve invoice, credit, and payment discrepancies.
- Monitor payment deadlines, vendor terms, available discounts, and accounts payable aging.
- Prepare and post journal entries with complete supporting documentation.
- Perform account reconciliations and investigate variances in a timely manner.
- Prepare and distribute accurate daily accounting reports.
- Support month-end close, accounts payable accruals, annual 1099 reporting, audits, and compliance requirements.
- Communicate professionally with vendors and internal departments while following confidentiality and fraud-prevention controls.
QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
- Three or more years of accounting experience, including substantial accounts payable experience, preferred.
- Strong attention to detail, organization, time management, and follow-through.
- Proficiency with Microsoft Excel and standard Microsoft Office applications.
- Experience with accounting software required; Jonas Premier experience is a plus.
- Ability to manage competing priorities, meet deadlines, and maintain accuracy.
- Strong communication skills and the ability to handle confidential information with discretion.
WHY JOIN US?
Join a collaborative accounting team supporting a premier luxury hospitality organization. Paws Up values professionalism, accountability, continuous improvement, and a commitment to excellence in every aspect of the guest and team-member experience.
Apply today and help support the financial operations behind exceptional guest experiences.
See for Yourself! https://youtu.be/OMstfigzWXk?si=VLVEQDaAGChmD9it
Paws Up Montana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.