Staff Accountant

Job Summary:

This position is responsible for the daily and monthly operations of the finance department. 

Duties and Responsibilities:

Daily Operations

• Review and maintain documentation for promises to give (PTG), grants and other temporarily restricted gifts and ensure proper classification in Intacct
• Work closely with Dev/Database and Accounting Manager to ensure proper classification of donations and cash received
• Review payables coding and pay weekly bills
• Prepare Cash deposits
• Fill in as needed for Accounts Payable/Receivable Specialists
  • Print/Deposit checks
  • Submit invoices for approval
  •  Batch filing
  • Revenue entry

Primary Responsibilities

• Reconciliations of balance sheet accounts including but not limited to the following
  • All operating bank accounts
  • Credit cards
  • Unconditional Promises to Give
  • Restricted receivables
  • Accounts payable
  • Prepaids
  • Fixed assets
  • Expense accruals
• Schedules and journal entries
  •  Medical and Merchandise Inventory
  • Deferred revenue
  •  Event revenue and prepaid reconciliation
  • Assist as needed with Net Asset activity – permanently restricted, board designated, and temporarily restricted additions and releases

• Ensure timely filing of the IL ST-1 sales and use tax return
• Make recommendations for changes as needed and ensure that company policies and procedures are followed and establishes the proper techniques to discover and prevent fraud  
• Prepare journal entries for the monthly financial close process, including ensuring all costs incurred are properly recorded 

Reporting Responsibilities

• Provide Key Performance Indicators (KPI’s) for monthly reporting
• Prepare Close Reference Guide for Accounting Manager review in adherence to monthly close schedule

Annually

• Assist in financial audit preparation and provide support to auditors
• Assist in filing annual Form 990
• Work beyond normal hours during busy seasons (Audit, Year-end)

Other

• Ad-hoc reports and analysis as needed
• Uphold financial integrity and maintain adherence to GAAP