What are the responsibilities and job description for the Staff Accountant position at PAWS Chicago?
Job Summary:
This position is responsible for the daily and monthly operations of the finance department.
Duties and Responsibilities:
Daily Operations
- Review and maintain documentation for promises to give (PTG), grants and other temporarily restricted gifts and ensure proper classification in Intacct
- Work closely with Dev/Database and Accounting Manager to ensure proper classification of donations and cash received
- Review payables coding and pay weekly bills
- Prepare Cash deposits
- Fill in as needed for Accounts Payable/Receivable Specialists
- Print/Deposit checks
- Submit invoices for approval
- Batch filing
- Revenue entry
Primary Responsibilities
- Reconciliations of balance sheet accounts including but not limited to the following
- All operating bank accounts
- Credit cards
- Unconditional Promises to Give
- Restricted receivables
- Accounts payable
- Prepaids
- Fixed assets
- Expense accruals
- Schedules and journal entries
- Medical and Merchandise Inventory
- Deferred revenue
- Event revenue and prepaid reconciliation
- Assist as needed with Net Asset activity – permanently restricted, board designated, and temporarily restricted additions and releases
- Ensure timely filing of the IL ST-1 sales and use tax return
- Make recommendations for changes as needed and ensure that company policies and procedures are followed and establishes the proper techniques to discover and prevent fraud
- Prepare journal entries for the monthly financial close process, including ensuring all costs incurred are properly recorded
Reporting Responsibilities
- Provide Key Performance Indicators (KPI’s) for monthly reporting
- Prepare Close Reference Guide for Accounting Manager review in adherence to monthly close schedule
Annually
- Assist in financial audit preparation and provide support to auditors
- Assist in filing annual Form 990
- Work beyond normal hours during busy seasons (Audit, Year-end)
Other
- Ad-hoc reports and analysis as needed
- Uphold financial integrity and maintain adherence to GAAP