Project Coordinator

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70 U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Project Coordinator to join our security business unit.

Primary Responsibilities:

• Manage and coordinate all aspects of multiple projects
• Ensure projects are delivered on time, within scope, and budget. Ensure techs NTE is established based on contractual NTE
• Provide timely and accurate reporting on all projects in all systems (clients, Pavion, & Teams systems)
• Manage changes to project scope, schedule, and costs; document in Pavion & team system
• Access customer websites remotely to provide status updates
• Create work orders for new projects, assign subcontractors (techs), and schedule arrivals dates for work to be completed
• Mobilize subcontractors when necessary to address site requirements
• Place sales orders for necessary equipment to establish online presence for sites
• Track sales orders for delivery dates to subcontractors so onsite dates can be finalized to complete service needs
• Assist technicians/installers in troubleshooting equipment issues once client site installation is complete
• Collaborate across functions to understand existing processes and establish expected outcomes and timelines
• Provide support to Project Managers & Operations Manager
  
  

Basic Qualifications:

• Bachelor's degree in business management or relevant
• 3 years field experience in healthcare and or engineering
• 2 years of Project Coordinator or technical support experience
• Ability to read & create tech/project work orders
• Ability to read and interpret site plans/layouts
• Experience in managing multiple locations and timelines
• Familiarity with computer-based tracking systems
• Team-oriented, servant leader, dedicated, driven
• Adaptable & experienced in complex problem-solving
  
  

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.