Project Administration Manager - PaveConnect

JOB SUMMARY

The PROJECT ADMINISTRATION MANAGER – PC is responsible for overseeing the daily operations of the project administration team, providing leadership and direction to ensure efficiency, accuracy, and alignment with organizational goals. This role manages team performance, supports professional development and ensures consistent communication and collaborations between management, project teams, and other departments. The Project Administration Manager plays a key role in coordinating project activities, improving processes, and ensuring successful executive of company projects and initiatives.

JOB DUTIES AND RESPONSIBILITIES:

1. LEADERSHIP AND COLLABORATION: Provide direction and oversight to project administration staff by coordinating daily activities, assigning responsibilities, and ensuring optimal utilization of team strengths. Offer guidance by sharing best practices, serving as a go-to resource for processes and systems, and promoting collaboration across teams. Support professional development through coaching and feedback, help address and resolve day-to-day issues, and foster a positive and productive work environment that encourages accountability and continuous learning.

2. PROJECT COORDINATION AND PERFORMANCE SUPPORT: Plan, prioritize, and coordinate project administration activities to ensure the timely and accurate completion of project deliverables. Oversee project correspondence by preparing and reviewing proposals, bid invitations, and related documentation (KOM, GNG, and modification documents). Review, track, and approve construction estimate within delegated authority for construction services and materials from qualified vendors, contractors, design professionals, and consultants. Collaborate with internal stakeholders and leadership to align project activities with organizational objectives, troubleshoot issues, implement corrective actions, and ensure compliance with company standards.

3. COMMUNICATION: Serve as key liaison between management and project team members, facilitating consistent and transparent communication across all levels. Conduct regular team meetings or touchpoints to share updates, address challenges, and identify opportunities for improvement. Ensure clear, timely, and effective communication within the department and with other business units to maintain alignment and support overall project success.

4. CONTINUOUS IMPROVEMENT: Evaluate existing administrative and project coordination processes to identify inefficiencies and opportunities for improvement. Recommend and implement enhancements that promote productivity, accuracy, and consistency in project execution. Encourage innovation, creative problem-solving and collaboration among team members while staying informed on industry best practices and trends to maintain organizational competitiveness.

5. PERFORMS OTHER ESSENTIAL DUTIES AS ASSIGNED.

EQUIPMENT OPERATED:

General office equipment (laptop, fax machine, desk phone, scanner)

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Salesforce.

• Ability to enforce standards and practices.

• Ability to adapt in a fast-paced environment.

• Ability to interpret and apply policy and procedures.

• Ability to maintain confidentiality.

• Ability to operate in an ethical manner.

• Ability to coordinate work activities with and through others internally and externally.

• Ability to analyze data, problems, and procedures and recommend salutation.

• Ability to actively support and contribute to company and department initiatives.

• Ability to problem solve with strong focus on root cause analysis.

• Ability to inspire and influence teams without formal authority.

• Ability to sustain a high level of accountability and reliability.

• Ability to drive client satisfaction and retention.

• Ability to prioritize and manage multiple projects.

• Skilled in problem-solving and decision making.

• Skilled in leadership and interpersonal interactions.

• Skilled in written and oral communications.

• Skilled in above average interpersonal skills and emotional intelligence.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent, PLUS

Minimum of one (1) years of experience in project administration, coordination, or operations within construction, paving, or civile engineering industry.

PREFERRED QUALIFICATIONS

Bachelor’s degree in Business Administration, Construction Management, or related field.

SPECIAL QUALIFICATIONS

Must pass a criminal background check

Must be AGILE. The ability to hold yourself and others Accountable, have a personal Growth mindset, ability to act with Integrity, ability to demonstrate Leadership attributes to motivate and support coworkers, and practice Everyday Improvement.

WORK CONDITIONS:

Works in a heated and cooled office environment.

The above describes the general content and requirements for this job. It is not intended to be an all inclusive list of duties, responsibilities, or requirements.